Manager - Graduate Medical Education

This is a safety sensitive position

SALARY : $ - $

Your experience matters

At Trios Health, we are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others.

Here, you’re not just valued as an employee, but as a person. As a Graduate Medical Education Manager joining our team, you’re embracing a vital mission dedicated to making communities healthier.

Join us on this meaningful journey where your skills, compassion, and dedication will make a remarkable difference in the lives of those we serve.

ESSENTIAL JOB FUNCTIONS

• In conjunction with Program Leadership, develops and maintains program policies and procedures. Educates staff, residents, and faculty in proper adherence to policies and procedures.
• Assists Program Leadership in meeting and complying with the current standards established by regulatory and accreditation bodies.

Understands and applies accreditation, board, and institutional requirements including state and federal regulations

• Identifies the Competencies and understands their implementation and Program and Residency compliance
• Provides management support to residency program personnel (faculty, resident, and staff) by interpreting organizational and department policies, standards, operational procedures, and guidelines
• Acts as a liaison / point of contact between the Program, Program Leadership, and clinical sites outside of Trios Health.
• Manages, coordinates and participates in accreditation site visits, including preparation of site visit documentation
• Develops and creates resident and program evaluation reports, such as trending data to identify areas for improvement and tracking of data demonstrating the effect of interventions
• Updates ADS annually with Program data and semi-annually with resident Milestone data
• Administers residents’ remediation and adverse actions process using established policies and procedures. Has knowledge of personnel and human resources issues
• Plans and manages the day-to-day activities of the residency including rotation schedule development, didactic scheduling, resident evaluation process completion, faculty and MEC meeting preparation and other meetings and activities as requested.

Will coordinate with IM Program Coordinator for schedule development

• Manages and coordinates the interview season including processing of applicants, evaluation of applications for completion, notify applicants and schedule interviews, correspond with applicants, gather interview summary information, and coordinate contracts with applicants who match
• Plans, organizes and schedules program specific new resident orientation. Assists residents in becoming acclimate to the educational setting and Trios Health policies and procedures.
• Maintains accurate and complete confidential files and records of residents. Monitors duty hours, evaluations, out-patient rotations, procedure logs and scholarly activities for accuracy and completion.
• Schedules and proctors in-service / in-training annual exams.
• Identifies and implements processes to improve quality and customer service
• Understand legal issues with regard to employment, visas, discipline, and healthcare
• Utilizes the resources and websites involved in medical education including networking opportunities and stays up to date on upcoming changes for the Program
• Provides solutions for data management issues
• Supports the duties and responsibilities of the Program Director
• Performs special project work and other duties as requested or directed by Program Leadership
• Administrative Responsibilities Oversee day-to-day operations of the Internal Medicine Residency Program, Medical Students.

Manages resident schedules including vacation, sick leave, and all other scheduling documentation in compliance with policiesEstablish and maintain medical library resources as defined by the requirements of the ACGMEand in consideration of the needs of the residentsProduces, distributes, and maintains an IM departmental manual for residents in coordination with the FM Program Coordinator and GME Department.

In collaboration with the GME department coordinates events (resident lunches, retreats, orientation, and graduate banquets etc.

Maintain database and / or paper files of current and alumni residents, (New Innovations, hardcopies, etc)In collaboration with the GME department coordinates CME activities and attendance.

Coordinates Specialty In-Training ExaminationInteracts with clinics for scheduling residentsMaintains files of IM faculty leave of absence, vacation, daily schedules, faculty development funds, conferences, scholarly activity, etc.

Manages all IT needs for maintenance of program including ERAS, Specialty Boards, New Innovations, Tracking, NRMP, ITE survey and national reports

• Evaluation / Credentialing Communicates evaluation results to Program Directors and DIO as applicableMaintains documentation of Board CertificationManages and arranges all requirements for clinical certifications / recertification’s, hospital credentialing, insurance requirements for residentsIn collaboration with the Program Director, DIO, and Physician recruiting department manages and coordinates faculty recruitmentEnsures residents are knowledgeable with all Trios Health, Clinic, GME Department and IM Specific policies and procedures
• Resident Recruitment Partners with the Program Director and DIO to establish recruitment processes and standards.Utilizes the Electronic Residency Application Service (ERAS) and National Resident match Program (NRMP) processesCoordinates and communicates effectively with the marketing department for recruitment needs and materialsSubmits rank order list to NRMP via internet with the Program Director and DIO approval
• Program Accreditation Understand and communicates accreditation requirements for applicable site accreditationSupports and accommodates site visit requirements and participants
• Medical Student Support Where possible identify clinic rotations support third and fourth year medical student electivesAdvise and support student (s) regarding the residency application processProvide ongoing communication to the of program(s) and other pertinent data of relevance to the medical student(s)
• Institutional Support Should duties be expanded to act as the Institutional Coordinator, a stipend shall be given for the additional duties.
• TRIOS HEALTH REQUIRED RESPONSIBILITIES
• Demonstrates support and adherence to the Mission and Values as set forth by Trios Health.
• Responsible for becoming knowledgeable and compliant with Hospital, Department, Fire / Safety / Disaster, Educational Requirements and Personnel Policies.
• Adheres to the Corporate Compliance Program.
• Responsible for maintaining and protecting the confidentiality of all information received.
• Performs department specific competencies satisfactorily.
• All Other duties as assigned.

Qualifications and requirements

• Bachelor's degree- Required
• Master's Degree - Preferred
21 days ago