Associate - Shared Services

Essential Functions

• Responds to school and central office customer inquiries regarding financial and purchasing transaction
• Reviews, analyzes and identifies any issues with requisitions and purchase orders generated through the e-Commerce and other procurement systems.
• Performs procurement duties with the timely purchase of supplies, equipment, and services to support the on-going operation of schools and offices.
• Assists users with various financial and purchasing transactions dealing with
• Serves as the primary tactical interface between Baltimore City Public Schools suppliers and in-house users of goods and services.
• Performs various systems administration functions within the e-Commerce
• Confirms funds availability for non-electronic In addition, the Associate utilizes system data to prepare reports.
• Resolves fiscal issues related to requisitions, purchases and receipt of goods to expedite the efficient payment of invoices and closing out of purchase orders.
• Processes budget amendments, change orders, journal entries, expense reports and
• Participates in the training programs offered to increase technical, interpersonal and communication skills and proficiency related to the projects to which assigned.
• Utilizes resources appropriately to complete work in the most efficient manner; proactively communicates the status of work;

participates and contributes fully as a team member; and exercises sound judgment and decision-making skills to resolve sensitive matters.

• Maintains confidential and sensitive information.
• Performs and promotes all activities in compliance with equal employment and non-discrimination policies; follows federal laws, state laws, school board policies, administrative regulations, and the professional standards.

Maximum Salary Minimum Salary Desired Qualifications

• Bachelor's degree in Business Administration, Accounting, or related field. Degree must be from an accredited college or institution.
• Three years' experience in a customer service environment including prior experience in processing sales orders, purchasing requests and / or accounts payable processing.
• Experience in a Shared Service Center and Oracle MM and / or FI systems
• Proficient in the use of technical computer applications, including MS Highly skilled in the use of Microsoft Suite including Excel, Work, Outlook, Access and MS Project preferred.
• Effective verbal and written communication
• Exceptional interpersonal skills, demonstrating a strong customer service orientation and team
• Skills in organizing and prioritizing multiple tasks to meet
• Ability to organize and analyze complex
• Unless expressly stated otherwise with respect to the qualifications indicated in the position description, City Schools reserves the right to consider other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position.
• Ability to interact with diverse constituencies and convey complicated information with tact and diplomacy.
• Proficient skill in the use of technical computer applications, including electronic databases, case management systems, and Microsoft Office, including Excel and Power Point.
• Ability to exercise independent judgment.
• Skill in research, presenting, and explaining policies and procedures, assembling data, preparing complex reports, and formulating and presenting recommendations.
• Ability to work collaboratively.
• Ability to develop and maintain strong working relationships with school system employees and managers at all levels, as well as government agencies and community stakeholders.
• Ability to multi-task, prioritize changing assignments, and organize busy workload, meet deadlines, and work well under pressure, while exercising excellent attention to detail.

Full time or Part time Full time Additional Details

Qualified candidates for the above position must submit the following :

• Completed online application
• Resume that clearly demonstrates the above minimum qualifications. It is important that you include all experiences and education related to the position to which you are applying.
• Upload copies of all transcripts -undergraduate, graduate and all MSDE Certifications
• Must provide three (3) professional references to include : name, title, business address, e-mail address and phone number
• All documentation / certification necessary (scanned copies accepted) to substantiate minimum qualifications; must be uploaded into application
• All documentation must be scanned and uploaded to application

Benefits This position is eligible for benefits. To review the available options please see the information relevant to the union for this position by viewing the following link :

Baltimore City Public Schools ("City Schools") does not discriminate in its employment, programs, and activities based on race, ethnicity, color, ancestry, national origin, nationality, religion, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy or parenting status, family structure, ability (cognitive, social / emotional, and physical), veteran status, genetic information, age, immigration or citizenship status, socioeconomic status, language, or any other legally or constitutionally protected attributes or affiliations.

Discrimination undermines our community's long-standing efforts to create, foster, and promote equity and inclusion for all.

Some examples of discrimination include acts of hate, violence, harassment, bullying, or retaliation. For more information, see Baltimore City Board of School Commissioners Policies , , , , , , and , and the accompanying City Schools Administrative Regulations.

City Schools also provides equal access to the Boy and Girl Scouts and other designated youth groups.

This position is affiliated with the Paraprofessionals and School Related Personnel (PSRP) bargaining unit.

This position is affiliated with the City Retirement plan.