Financial Operations Analyst

Department Summary

Making sure you fit the guidelines as an applicant for this role is essential, please read the below carefully.

The Finance department supports Facilities Management and works in consultation with the Assistant Vice Chancellor and Directors heading up each operating unit to monitor finances, control deviations, anticipate financial trends and initiate proactive responses.

The department's input is integral in strategic planning, financial planning and analysis, risk management and budgeting for the Facilities Management division.

Finance has responsibility for overseeing over $200 million of expenditures. The annual fiscal responsibility breaks down to : facilities management, energy services, AVC office (Facilities Administration), space and other funds with a division FTE of approximately 1,000.

The department has responsibility for providing accounting and finance services to the employees of Facilities Management to include payroll services.

In addition to departmental functions, the Finance department is the primary financial liaison with the Administrative Vice Chancellor's office and the Academic Planning and Budget office.

Position Summary

Under the direction of the Director of Finance / CFO, responsible for the comprehensive management of payroll and financial activities.

Involves the processing and servicing of a variety of operational, human capital, and financial transactions and services.

Includes payroll, accounts payable, recharge billing, data collection, data analysis, review and control, client servicing, and reporting.

A technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure.

Uses advanced financial services and accounting concepts and organizational objectives to resolve highly complex issues.

This role involves processing monthly billing, bi-weekly (BW) and monthly (MO) payrolls, and overseeing fiscal year-end activities.

The incumbent will generate regular payroll and financial reports, as well as ad hoc reports to meet the specific needs of the organization.

The ability to communicate well with staff at all levels in the organization is essential which includes directors, managers, and staff within the division.

We're looking for someone to join our team! Are you that someone? Please apply, we'd love to meet you!

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.

Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Minimum of 5 years of experience Working in one or more of the following fields : finance, accounting, budgeting, procurement / vendor management, billing, payroll, business administration, or another related field. (Required)
• Ability to apply advanced financial services and accounting concepts to perform highly complex technical and functional analyses. (Required)
• Ability to apply advanced understanding of industry practices and organizational policies and procedures to resolve highly complex or difficult assignments. (Required)
• Extensive knowledge of finance policies, practices and systems, budgeting and reporting techniques, billing and payroll processing.

Ability to conduct data audits and provide client support. (Required)

Expert ability using multiple spreadsheet and database software tools to synthesize and integrate information for highly complex, strategic financial analysis, fiscal management, and financial reports.

Adept at using payroll software and financial management tools. (Required)

Demonstrated excellent attention to detail, strong organizational abilities, and the capability to handle sensitive information with discretion.

Must possess robust problem-solving skills. (Required)

• Ability to work independently make decisions, set priorities and follow through on assignments with minimal direction. Ability to work under pressure on multiple concurrent tasks and meet deadlines. (Required)
• Demonstrated written and oral communication skills ability to effectively communicate with stakeholders and staff. Ability to use proactive communication with various stakeholders to ensure the smooth operation of payroll and billing processes. (Required)
• Ability to maintain cooperative relationships with staff. (Required)
• Strong working knowledge of Microsoft Office including Excel, Word, Outlook, and Access. (Required)
• Skill in preparing reports, training materials and operating procedures. (Preferred)
• Experience and knowledge of Oracle database systems. Knowledge of PL SQL, SQL. (Preferred)
• Working knowledge of campus on-line systems in processing payroll / personnel and financial systems in processing transactions as well as experience using Kronos Time and Attendance and Maximo. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree Bachelor's degree in related area and / or equivalent experience / training (Required)

Special Conditions for Employment

• Background Check : Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check : A Live Scan background check must be completed prior to the start of employment.
• Age Requirement : Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

8 : 00 a.m. to 5 : 00 p.m.

Union / Policy Covered

99-Policy Covered

Complete Position Description

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