HR Administrative Specialist - 132706

HR Administrative Specialist - 132706

Click Here to

Apply Online

Job Description

Filing Deadline : Thu 10 / 24 / 2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 10 / 15 / 2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 10 / 24 / 2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which is a combination of working onsite on Campus and Remote.

DESCRIPTION

Reporting to the HR Administrative Operations Manager, under general direction, the incumbent provides administrative support to senior domain leaders, ensuring seamless day-to-day operations and facilitating the achievement of departmental goals.

This role is responsible for managing complex calendars, coordinating travel arrangements, and scheduling meetings and appointments.

Incumbent provides general office and administrative support to Human Resources domains and units, assisting with long and short term administrative needs as assigned.

Function with professionalism and flexibility in a team environment. Prepare and process correspondence and reports as assigned.

Demonstrate ability for creative problem solving and open to new processes and practices.

The HR Administrative Specialist also provides administrative support to the HR Administrative Operations Manager. Incumbent may handle special projects as assigned.

The incumbent must be able to maintain confidentiality, demonstrative considerable discretion and independent judgement, and handle sensitive information with discretion.

The incumbent understands implications of work and makes recommendations for solutions. Determines methods and procedures on new assignments, in partnership and consultation with the HR Administrative Operations Manager.

Incumbent is expected to conduct themselves ethically and with the utmost integrity in carrying out their responsibilities.

QUALIFICATIONS

Excellent interpersonal and communication skills, both oral and written. Demonstrated ability to effectively communicate clearly with others.

Ability to resolve conflicts while maintaining a professional relationship.

Demonstrated experience managing calendars & meetings for senior leaders. Experience planning / scheduling meetings and events efficiently and accurately.

Demonstrated ability for active listening, critical thinking, and time management skills.

Demonstrated organizational skills, ability to multi-task, attention to details, and ability to prioritize and follow through on assignments in a timely, proactive, and responsive manner.

Demonstrated ability to provide excellent customer service.

Proven ability to be a team player.

Demonstrated problem solving ability and aid in developing potential solutions, implementing appropriate solutions, and monitoring results or progress.

Demonstrated ability to self-motivate, to independently follow tasks through to completion, and to take ownership of work performance.

Demonstrated competency with and commitment to equity, diversity, inclusion and belonging.

Demonstrated proficiency in using Microsoft Outlook, Word, Excel, and PowerPoint.

SPECIAL CONDITIONS

Job offer is contingent upon satisfactory clearance based on Background Check results.

Overtime may be required.

This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18.

It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.

Pay Transparency Act

Annual Full Pay Range : $40,700 - $85,295 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $19.49 - $40.85

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time.

Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors.

For more information, please visit UC San Diego Principles of Community .

UC San Diego is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page.

We look forward to hearing from you!

Apply Online

Payroll Title : BLANK AST 3

BLANK AST 3

Department : HUMAN RESOURCES DEPT

HUMAN RESOURCES DEPT

Hiring Pay Scale

$29.12 - $31.95 / Year

Worksite : Hybrid Remote

Hybrid Remote

Appointment Type : Career

Career

Appointment Percent :

100%

Union : CX Contract

CX Contract

Total Openings : Work Schedule :

Work Schedule :

Days, 8 hrs / day, Mon-Fri

Click Here to

Apply Online

Share this Job

Share This Page

HR Administrative Specialist - 132706

Share link. Copy this URL

Remote, NA

Posted

10 / 10 / 2024

Job Reference #

132706

context" : "https : / / schema.org","@type" : "JobPosting","datePosted" : "2024-10-10","description" : "

Payroll Title : BLANK AST 3

BLANK AST 3

Department : HUMAN RESOURCES DEPT

HUMAN RESOURCES DEPT

Hiring Pay Scale

$29.12 - $31.95 / Year

Worksite : Hybrid Remote

Hybrid Remote

Appointment Type : Career

Career

Appointment Percent :

100%

Union : CX Contract

CX Contract

Total Openings : Work Schedule :

Work Schedule :

Days, 8 hrs / day, Mon-Fri

132706 HR Administrative Specialist

Filing Deadline : Thu 10 / 24 / 2024

Apply Now

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 10 / 15 / 2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 10 / 24 / 2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which is a combination of working onsite on Campus and Remote.

DESCRIPTION

Reporting to the HR Administrative Operations Manager, under general direction, the incumbent provides administrative support to senior domain leaders, ensuring seamless day-to-day operations and facilitating the achievement of departmental goals.

This role is responsible for managing complex calendars, coordinating travel arrangements, and scheduling meetings and appointments.

Incumbent provides general office and administrative support to Human Resources domains and units, assisting with long and short term administrative needs as assigned.

Function with professionalism and flexibility in a team environment. Prepare and process correspondence and reports as assigned.

Demonstrate ability for creative problem solving and open to new processes and practices.

The HR Administrative Specialist also provides administrative support to the HR Administrative Operations Manager. Incumbent may handle special projects as assigned.

The incumbent must be able to maintain confidentiality, demonstrative considerable discretion and independent judgement, and handle sensitive information with discretion.

The incumbent understands implications of work and makes recommendations for solutions. Determines methods and procedures on new assignments, in partnership and consultation with the HR Administrative Operations Manager.

Incumbent is expected to conduct themselves ethically and with the utmost integrity in carrying out their responsibilities.

QUALIFICATIONS

Excellent interpersonal and communication skills, both oral and written. Demonstrated ability to effectively communicate clearly with others.

Ability to resolve conflicts while maintaining a professional relationship.

Demonstrated experience managing calendars & meetings for senior leaders. Experience planning / scheduling meetings and events efficiently and accurately.

Demonstrated ability for active listening, critical thinking, and time management skills.

Demonstrated organizational skills, ability to multi-task, attention to details, and ability to prioritize and follow through on assignments in a timely, proactive, and responsive manner.

Demonstrated ability to provide excellent customer service.

Proven ability to be a team player.

Demonstrated problem solving ability and aid in developing potential solutions, implementing appropriate solutions, and monitoring results or progress.

Demonstrated ability to self-motivate, to independently follow tasks through to completion, and to take ownership of work performance.

Demonstrated competency with and commitment to equity, diversity, inclusion and belonging.

Demonstrated proficiency in using Microsoft Outlook, Word, Excel, and PowerPoint.

SPECIAL CONDITIONS

Job offer is contingent upon satisfactory clearance based on Background Check results.

Overtime may be required.

This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18.

It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.

Pay Transparency Act

Annual Full Pay Range : $40,700 - $85,295 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $19.49 - $40.85

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Apply Now

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time.

Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors.

For more information, please visit UC San Diego Principles of Community .

UC San Diego is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

employmentType" : "","industry" : "Education","jobLocation" : "@type" : "Place","address" : "@type" : "PostalAddress","addressLocality" : "Remote","addressRegion" : "NA" ,"geo" : "@type" : "GeoCoordinates","latitude" : "39.

0119020000","longitude" : "-98.4842465000" ,"hiringOrganization" : "@type" : "Organization","name" : "UC San Diego","sameAs" : "https : / / employment.

ucsd.edu / ","logo" : "https : / / dy5f5j6i37p1a.cloudfront.net / company / logos / 157272 / original / 9a9c47c9358111ef89873770b41821d9.

png" ,"baseSalary" : "@type" : "MonetaryAmount","currency" : "USD","value" : "@type" : "QuantitativeValue","unitText" : "YEAR","minValue" : "0","maxValue" : "0.

00" ,"skills" : "","title" : "HR Administrative Specialist - 132706","url" : "https : / / employment.ucsd.edu / hr-administrative-specialist-132706 / job / 28567748","identifier" : "@type" : "PropertyValue","name" : "UC San Diego","value" : "28567748"