Administrative Assistant (non-SEIU)

Job Type : Full Time Department : SEH Nursing Administration

ADMINISTRATIVE ASSISTANT - 40 HOURS FULL TIME, NO WEEKENDS

The Administrative Assistant will report to the Chief Nursing officer providing clerical assistance as needed.

• Position Function : Provides administrative and managerial assistance to the Chief Nursing Officer
• Job Relationships : Reports to the Chief Nursing Officer.
• Must be able to collaborate and effectively communicate with : PresidentSenior Leadership TeamOperations and Frontline Leadership TeamsExecutive Assistant to the PresidentAdministrative Assistants of Senior Leadership TeamManagers and Employees of SEMC
• Authority : The Chief Nursing Officer shall delegate authority to the Administrative Assistant to screen calls and direct requests to the appropriate individuals.
• A. Responsibilities / Essential Functions :

Provides superior customer service to internal and external clients, customers,

• and patients as referenced in the
• Provides administrative support to Chief Nursing Officer
• Serves as backup to the Executive Assistant for the President.
• Functions as receptionist for visitors and staff, maintaining orderly, neat office environment.
• Answers and screens incoming telephone calls of the Vice President Business Development and Vice President Operations.
• Coordinates calendar and daily schedule for Vice President Business Development and Vice President Operations. Schedules meetings and makes necessary arrangements including room bookings, food service, materials distribution, notification, confirmation, etc.
• Opens and prioritizes daily mail
• Drafts routine correspondence and memos.
• Transcribes or types correspondence, memos, and reports as assigned by Chief Nursing Officer
• In the absence of the Chief Nursing Officer, responds to voice mails, E-mails and, when appropriate, correspondence.
• Completes requisitions, purchase orders and invoices and processes according to SEMC standards.
• Coordinates logistics for outside conferences and seminars. Processes payment.
• Ensures that confidentiality of all material generated to and Chief Nursing Officer is maintained

Qualifications :

Minimum Education : Associates or Bachelors preferred or equivalent experience

â â â â â â â Minimum 5 years of executive level administrative experience within a health care environment.

About Steward Health Care

Over a decade ago, Steward Health Care System emerged as a different kind of health care company designed to usher in a new era of wellness.

One that provides our patients better, more proactive care at a sustainable cost, our providers unrivaled coordination of care, and our communities greater prosperity and stability.

As the country's largest physician-led, minority-owned, integrated health care system, our doctors can be certain that we share their interests and those of their patients.

Together we are on a mission to revolutionize the way health care is delivered - creating healthier lives, thriving communities and a better world.

Based in Dallas, Steward currently operates more than 30 hospitals across Arizona, Arkansas, Florida, Louisiana, Massachusetts, Ohio, Pennsylvania, and Texas.