Accounting Specialist - Food and Nutrition Services

ROLE AND PURPOSE :

Performs accounting clerk functions for the Food & Nutrition Services Department. Assists the Assistant Director in preparing monthly financial reports?

Reconciles bank statements.

QUALIFICATIONS :

Education / Certification :

• High School Diploma or equivalent
• Associate degree in accounting or business administration preferred.
• MS Office Certification or demonstrated equivalent skill level; design spreadsheets with formulas.

Experience :

• Five years experience as an accounting clerk
• TEAMS experience preferred.

SPECIAL KNOWLEDGE / SKILLS :

• General understanding of bookkeeping and accounting with some experience working with computerized general ledger accounting systems.
• Demonstrate the ability to analyze data and balance reports with minimum supervision.
• Ability to plan, coordinate, and produce work in an allotted time schedule.
• Must be detail-oriented and perform duties with accuracy.
• Accurate data entry skills required; 10-key by touch.
• Have effective money-handling skills.
• Ability to communicate and interact professionally with Administrators, Teachers, and Parents.
• Proficient in the use of office equipment.

MAJOR RESPONSIBILITIES AND DUTIES :

I. INSTRUCTIONAL MANAGEMENT

Assist with compiling all materials and information needed for department staff development meetings and events (e.g., school opening, end-of-year, manager meetings, etc.).

II. SCHOOL / ORGANIZATION CLIMATE

• Models behavior that promotes a positive organizational climate.
• Assists in advancing the district's mission, vision, goals, and strategic plan.
• Provides effective communication with parents / guardians and department / district personnel.

III. SCHOOL / ORGANIZATIONAL IMPROVEMENT

Works to improve the efficiency and accuracy of departmental processes.

IV. ADMINISTRATION AND FISCAL / FACILITIES MANAGEMENT

• Reconciles Monthly bank statements.
• Maintains Bank Reconciliation files with documentation for reference and audits.
• Reconciliation of Food Service daily receipts and research bank adjustments and debit / credit memos in TEAMS with DSMP and FileMaker.
• Perform end-of-the-month reconciliation of online PayPams payments.
• Establish and maintain files for Food Service financial records and reports.
• Post payments for catering revenue and reconcile input.
• Post payments for miscellaneous revenue and reconcile input.
• Research and work with Cafeteria Managers to reconcile daily receipts and prepare over / short reports.
• Assist the Assistant Director in the preparation of monthly and annual financial reports.
• Conduct cafeteria cash audits.
• Record hair net sales, inventory hair nets, and place orders as needed.

V. STUDENT MANAGEMENT

• Research and adjust payments for PayPams to student accounts.
• Demonstrates support for the district's student management system and expected student behavior related to the operational aspects of food service.

VI. SCHOOL / COMMUNITY RELATIONS

• Assist parents with PayPams inquiries and the registration process.
• Complete check request for refunds on student accounts.
• Receive incoming calls and emails, answer questions, and direct calls and emails to the proper party.

VII. PROFESSIONAL GROWTH AND DEVELOPMENT

• Seeks, accepts, and responds to evaluative feedback from peers and supervisors.
• Assumes personal responsibility for enhancing competencies through staff development.
• Continually improves and updates knowledge of department operations.

VIII. MISCELLANEOUS

• Follow district safety protocols and emergency procedures.
• Assist all administrative staff with projects as needed.
• Works as receptionist and / or other clerical positions as needed.
• Other projects as assigned.

IX. WORKING CONDITIONS :

MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS :

• Tools / Equipment Used : Standard office equipment, including computers and peripherals; standard instructional equipment.
• Posture : Moderate standing; occasional kneeling, squatting, bending, and stooping
• Motion : Moderate walking
• Lifting : Regular light lifting and carrying (less than 15 pounds)
• Environment : Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise
• Mental Demands : Work with frequent interruptions; maintain emotional control under stress, with frequent interruptions.
10 days ago