Administrative Coordinator, Land and Water

Job Details

Level

Entry

Job Location

Phoenix, AZ - Phoenix, AZ

Position Type

Regular Full Time

Education Level

None

Salary Range

$55,000.00 - $58,000.00 Salary

Travel Percentage

None

Job Shift

Job Category

Other

Administrative Coordinator, Land and Water

Lincoln Institute of Land Policy Mission Statement

The Lincoln Institute of Land Policy seeks to improve quality of life through the effective use, taxation, and stewardship of land.

A nonprofit private operating foundation whose origins date to 1946, the Lincoln Institute researches and recommends creative approaches to land as a solution to economic, social, and environmental challenges.

Through education, training, publications, and events, we integrate theory and practice to inform public policy decisions worldwide.

Goals of this Position

The land and water team within the Lincoln Institute of Land Policy seeks a new administrative coordinator to help us during this unique opportunity to grow by expanding the scope of work, enhancing the impact, and meeting a need that is not currently in the policy discussions now.

This administrative coordinator role is paramount to our success so our programmatic staff can stay focused on their subject matter expertise while you stay focused on carrying this team through the practical aspects of day-to-day office life.

This position is a 37.5 hours / week full-time, exempt position based in our Phoenix, AZ, office reporting primarily to the executive director, land and water, with a dotted line supervisor of the associate director, facilities and administration.

Please note, this position is 100% in-person Monday-Friday.

What You'll Do :

• Track and report budget and spending of the land and water impact area of the Lincoln Institute.
• Coordinate and track all contracts, including procurement, deliverables and payments, associated with programs in the land and water impact area.
• Implement processes associated with land and water programs receiving federal, state, or private (including NGO) grants.
• Assist in administrative oversight of the land and water impact area of the Lincoln Institute, such as scheduling staff meetings - including taking notes.
• Execute Phoenix office support tasks and procedures at daily, monthly, and quarterly intervals as directed by the Lincoln Institute's associate director of facilities and administration.
• Proactively recognize problems related to our Phoenix office and coordinate with the associate director of facilities and administration, who is based in our Cambridge, MA, office to address them.
• Support on-site event setup, day-of coordination, and breakdown, as needed, with the Lincoln Institute's events team.

Qualifications

What You'll Need :

• Two to eight years of experience working in the meeting, planning, and / or administrative-focus position and / or equivalent experience (a college degree can substitute for four years of professional experience).
• Demonstrated experience with virtual events, including proficiency in the use of event platforms and technology such as Zoom.
• Ability to execute complex assignments quickly, independently, and proactively.
• Ability to work independently and effectively with minimal supervision.

Can do" self-starter who is a creative problem-solver.

• Strong organization skills through a high-level of accuracy and attention to detail to effectively manage multiple projects with varying timelines to meet varying deadlines.
• Professional and positive attitude with the ability to maintain composure in a high-energy, fast-paced work environment.
• Experience working with Salesforce, Canvas, Blackbaud, Asana preferred but not required.
• Legally authorized to work in the United States.
3 days ago