California Philanthropy Coordinator

Position Summary

The Philanthropy Coordinator is responsible for supporting California-based fundraisers and all aspects of the philanthropy program in California.

• This includes assisting the California Region Director of Philanthropy and other philanthropy staff with donor cultivation, solicitation, and recognition;
• liaising with various internal and external stakeholders to coordinate donor cultivation and fundraising events across California;
• managing donor tracking in the fundraising database; updating the monthly forecast; conducting research on donors and prospects;

scheduling meetings, travel, and appointments; and working closely with California Philanthropy team and national Philanthropy Services staff to produce donor communications.

This is a full-time, non-exempt position based in or near the Los Angeles or San Francisco offices. A hybrid in-person / remote office model will be in place for the foreseeable future.

Responsibilities :

• Provide administrative support to the California Philanthropy Program, including working closely with national Philanthropy Services staff to process acknowledgement letters and other donor correspondence;
• coordinating mailings; processing gifts and pledges; creating and maintaining files, calendars, and internal reports; assisting in the yearly budget process;

and ordering and updating development materials, as necessary.

• Maintain donor contact and gift records in fundraising database, enter data in records, produce gift and contact reports for California Philanthropy Team, and help draft donor contact summaries.
• Assist California Philanthropy staff with donor cultivation and fundraising events, including working collaboratively with programmatic counterparts and helping to coordinate event logistics, scheduling pre- and post-event staff meetings and communications, and helping set up and execute events on the ground.
• In coordination with CA Board Liaison, help plan logistics around California Advisory Board (CAB) meetings and on-site execution, including day-of meeting set-up, planning and coordination of catering services, development of meeting materials, and the coordination, editing, and technical execution of onsite presentations, including running related A / V equipment and troubleshooting when necessary.
• Aids in sourcing and contract negotiation for CAB meeting hotel accommodations, meeting locations, and related special events.
• Schedule and plan logistics for internal and external meetings and conference calls, help produce relevant materials, and record meeting notes.
• Support the Sr. California Director of Philanthropy by assisting with travel arrangements, calendaring support, processing expenses, and providing other administrative and organizational functions as required or assigned.
• Provide research and solicitation strategy support for California Philanthropy staff, including tracking (and in some cases generating) foundation, corporate, and individual prospect research.
• Build, maintain, and support effective information-sharing channels in collaboration with Parks for People, Protect, and Government Affairs staff;

attend departmental team meetings and report out key project takeaways to CA Philanthropy team; leverage existing program information resources to create donor-appropriate materials.

Other duties as assigned.

Qualifications :

• Bachelor’s degree or equivalent experience preferred.
• Minimum 2-3 years support experience.
• Fundraising experience, including experience with fundraising events a plus.
• Superior written and oral communication skills; excellent organizational skills.
• Computer proficiency, including fluency with the various Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Proficiency with complex databases or donor management software a plus.
• Ability to use good judgment, take initiative, and make recommendations in resolving problems and provide guidance to other departments and field offices.
• Ability to multi-task in a fast-paced environment with flexibility and a sense of humor.
• Ability to represent The Trust for Public Land to the public.
• Must be able and willing to travel throughout the state for in person board meetings, project tours and donor meetings.
• Knowledge of conservation and environmental issues a plus.

As a full-time, non-exempt employee, you will be eligible for Trust for Public Land’s comprehensive benefits program which includes medical, dental, and vision insurance, vacation, holidays, and a (b)-retirement plan, currently with an up to 7% company match.

We offer competitive salaries commensurate with experience. The anticipated hiring range for this position is $-,.

Trust for Public Land’s active goal is to be an inclusive and equitable place to work and build community. As the organization actively works to eliminate racial and other disparities it welcomes candidates with diverse backgrounds and / or multicultural skillsets and experiences.

We are open to the possibility that a great candidate for this job may not precisely meet all the above criteria; if you believe you are the right person for this job and can persuasively make that case, we encourage you to apply.