Job Description
Summary Accounting Support
Compiles and sorts documents, routes invoices to the appropriate individual for review and approval.
Electronically files accounting support documentation in a timely manner Prepares vouchers, invoices, checks, account statements, reports, and other records.
Reviews all documentation for accuracy Ensures accurate and timely entry and processing of invoices and manual checks.
Reconciles monthly general ledger accounts.
Ensures proper approvals for all payments prior to payment execution.
Provides entry support for the forecasting process Payments.
Details of Accounting Duties
Payments Record participant related voucher payments in all required databases in a timely manner.
Accounts Payable Ensure accurate and timely coding and processing of all vouchers, invoices, expense report, etc. by appropriate general ledger and funding stream coding.
Local Checking Account Review requests for accuracy, enter the participants and expenses in QuickBooks (or equivalent software), print checks, upload request, acquire needed signatures of authorized manager(s) and mail checks as directed
Backup Documentation Gather, organize and review all monthly invoice backup documentation for accuracy and upload it into Inspyrus.
Gather and review monthly invoice backup documentation.
Provide support to the Project Accountant during the month-end close process.
Develop accounting support related standard operating procedures as requested.
Back Up Payroll Support
Review time detail reports, enter punch corrections, identify corrections needed for final payroll processing and communicate that to leadership team for all team members
Secure Payroll Approval Obtain final approval of payroll from supported Project Directors(s) and submit to corporate for processing.
Backup Documentation Fill all payroll related documentation in an organized manner and provide for internal and external audits and review, as requested.
Accounting Specialist
Summary – Accounting Support. Electronically files accounting support documentation in a timely manner Prepares vouchers, invoices, checks, account statements, reports, and other records. Develop accounting support related standard operating procedures as requested. ...
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