Production Associate (Journals)

Note : APA operates on a 37.5-hour work week with one hour lunch breaks each day. APA sets salaries based on several considerations, including years of relevant experience, level of education, and previous staff and / or governance experience at APA.

The Production Associate provides critical production, technical, database, and administrative support to the Journals department and under supervision of the Journal Production Manager.

The Production Associate is responsible for reviewing and editing manuscripts before sending articles to our composition vendors, invoice processing, processing National Institutes of Health (NIH) forms, performing submission and accepted manuscript data compilation and analysis for internal reporting purposes, and maintaining reporting to inform key business questions and contribute actionable insights to internal stakeholders to drive decision making.

Education and Experience Required :

• High School Diploma with 1-3 years working experience in a business office environment required
• BA, BS or AA degree in Business Administration, Social Sciences, or English preferred
• Publishing knowledge or experience would be added value, but not required
• Familiarity with APA Style
• Ability to effectively work cross-functionally
• Strong critical thinking, analytical, and problem-solving skills. Inquisitive and detail oriented
• Strong communication and interpersonal skills.

Computer Skills Required :

Advanced level : MS Excel, MS Word, Microsoft Outlook, internal databases, and Web browsers

Intermediate level : MS Access, MS PowerPoint and Databases, with ability to learn and increase proficiency

Responsibilities :

• Daily assessment and processing of all accepted manuscripts (except American Psychologist-Handled by Senior Journal Production Editor) for production (requires great attention to detail)
• Serve as point person for any related JPCS issues / errors concerning our composition vendors.
• Deposit of NIH-funded accepted manuscripts to PubMed Central (PMC) to ensure compliance with NIH policy supporting the account management team
• Updating records and compiling / analyzing statistical data for Journals Department Management
• Invoice preparation and processing
• Daily use of Aries’ journal tracking system, Editorial Manager and ProduXtion Manager.
• Report maintenance and preparation from all production systems
• Work with Journals department managers to identify or investigate systems problems or limitations
• Manuscript Submissions for all Journals reports pull numbers from peer review systems and maintain spreadsheet
• Create and maintain documentation for Journals staff for pulling reports
• Reporting insights : Present regular and ad-hoc findings and actionable insights to stakeholders in compelling dashboards, reports, visualizations, and presentations.
• Annually consolidates the schedules for all journals
• Administrative responsibilities (e.g. phone coverage, archiving, and / or provide backup to Journal Production Editors)
• Other duties as assigned.
30+ days ago