Accounts Payable Coord (Hybrid)

Apply for Job Job ID 278354 Location Atlanta, Georgia Full / Part Time Full-Time Regular / Temporary Regular Add to Favorite Jobs Email this Job

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation.

We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship.

Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths.

The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts.

Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security.

Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do :

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

• Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good;
• breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible;

and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Job Summary

This role is responsible for all specialized accounts payable activities necessary to support the payment of all invoices, reconciliation of vendor accounts, and other financial obligations in accordance with accounts payable and procure to pay (P2P) business processes.

Ensure alignment with accounts payable policies and guidelines. Resolve complex invoices, payments and transactions, identification of payment transaction discrepancies, and partnering with departments to ensure timely payments.

Provide team leadership to make sure accounts payable transactions are completed in accordance with institute and external policies.

Monitor workflow of invoice and reconciliation of vendors accounts to ensure outstanding invoices are analyzed and resolved in a timely manner.

Work with campus end users, vendors, stake holders frequently to keep leveraging P2P platform and process improvement initiatives.

This position will interact on a regular basis with : Unit management, financial administrators, procurement and business services staff, and outside vendors.

This position typically will advise and counsel : Accounts payable staff, financial managers, and financial administrative staff.

This position will supervise : N / A.

Responsibilities

Job Duty 1 - Coordinate, prepare, and analyze vendor statement reconciliations and resolve any outstanding invoices and discrepancies with efficient delivery of reconciliation to Accounts Payable (AP) staff and Accounts Payable Manager.

Job Duty 2 - Identify, analyze, and communicate information regarding invoices to vendors and resolve problems relating to payment issues, outstanding invoices and discrepancies.

Job Duty 3 - Advise and counsel the Accounts Payable department regarding resolution complex invoice issue and provide training.

Job Duty 4 - Oversee Accounts Payable day to day performance by making sure daily assignments are carried out in a timely and efficient manner by direct reports.

Job Duty 5 - Answer inquiries from vendors on invoice status and other payment-related matters.

Job Duty 6 - Serve as the primary back-up for the Accounts Payable Manager.

Job Duty 7 - Provide team leadership to make sure accounts payable transactions are completed in accordance with Generally Accepted Accounting Principles (GAAP), State Accounting Office of Georgia, and University System of Georgia (USG) policies.

Recommend, develop, implement, and maintain AP procedures.

Job Duty 8 - Collaborate with AP Accounting team to resolve payment discrepancies and returned payments or checks.

Job Duty 9 - Investigate escalated errors in the P2P cycle. Identify the root cause and resolve with the respective cross-functional teams.

Job Duty 10 - Perform other duties as assigned.

Required Qualifications

Educational Requirements

Technical Diploma, Associates degree, or equivalent combination of education and experience.

Required Experience

Two to three years of related experience.

Preferred Qualifications

Additional Preferred Qualifications

Professional Accounts Payable Certification.

Preferred Educational Qualifications

Bachelor's degree in business administration or related field.

Preferred Experience

Five years of full cycle AP experience including reconciliation of vendor accounts and two years of analysis experience or working in an analytical role.

Knowledge, Skills, & Abilities

ABILITIES

Ability to develop interactive working relationships. Experience managing and coordinating multiple projects involving cross-functional teams is required.

Ability to multitask in a high volume, fast-paced legal environment. Experience of leading / supervising a team preferred.

Reconciliation of vendor statements, resolving complex payment transactions. Ability to identify process improvements.

KNOWLEDGE

Proficient understanding of full cycle accounts payable processes, statement reconciliations, resolution of complex invoices, and complex payment transactions.

General knowledge and understanding on Financial Accounting and internal controls related to the purchase to pay process.

Expert understanding of business processes of accounts payable, purchasing, and general ledger.

SKILLS

Experience with Workday. Intermediate to advanced excel skills. Excellent communication skills. Highly organized, strong attention to detail.

Problem solving, analytical, and organizational skills. Proficient with data analytics, report development, and presentation skills.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office.

Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https : / / www.

usg.edu / policymanual / section8 / C224 / #p8.2.18 personnel conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https : / / www.

usg.edu / policymanual / section6 / C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all.

To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and / or employment, contractors, volunteers, and participants in institutional programs, activities, or services.

Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions.

This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.

Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here : https : / / www.usg.edu / policymanual / section6 / c2714 Board of Regents Policy Manual University System of Georgia (usg.edu).

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is not considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel

This position does not require security clearance.

Other Information

$47,872-$65,106 Salary Range

Commensurate with Education and Experience

Background Check

Successful candidate must be able to pass a background check. Please visit http : / / policylibrary.gatech.edu / employment / pre-employment-screening