Payroll Specialist

Summary

Processes, transmits and distributes bi-weekly payroll; ensures the accuracy of payroll and related payroll tax filings, as well as payroll general ledger interface.

Essential Functions

• Payroll Processing for 700+ associates
• Processes all adjustments to payroll earnings and employee records, including but not limited to wage adjustments, reclassifications, data changes, terminations, third party sick pay and garnishments.
• Reviews service time-cards for any unauthorized changes.
• Transmits bi-weekly payroll data to Ceridian Service Center and reviews resulting documentation such as the payroll register, the GL interface and payroll tax reporting.
• Receives, sorts, and distributes bi-weekly payroll checks to all branches and departments.
• Responsible for communication regarding payroll to timekeepers and group leaders.
• Reconciles the payroll tax general ledger accounts monthly.
• Reviews payroll tax filings (FIT, SIT, FUI, SUI) for accuracy and proper filing.
• Prepares monthly Labor Statistics report.
• Investigates and resolves reconciling items identified in the monthly payroll cash account reconciliation.
• Prepares mortgage and worker’s compensation verifications and provides Social Services payroll information upon request
• Prepares the Quarterly Multiple worksite report for NC, VA and SC.
• Coordinates the proper taxation of reimbursed moving expenses and prepares the annual informational moving expense returns.
• Prepares the Annual Report of Organization.
• Insures accuracy of all associates W-2’s and distributes them within governmental deadlines.
• Assists outside auditors with the annual Worker’s Compensation audit and the annual financial statement audit.
• Coordinates all payroll changes and enhancements with Ceridian, as well as IRS correspondence.
• Prepares all garnishment and child support payments.
• Prepares middle management quarterly salary account detail reports.
• Participates in special projects, as assigned.
• Other duties as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable qualifying individuals to perform the essential functions.

Education and / or Experience

• Two year accounting degree; high school with two additional years work experience may be accepted.
• Five years payroll processing and payroll tax filing experience primarily with Ceridian systems with General Ledger interface features.

Computer Skills

• Intermediate PC skill levels with Excel and Word Proficient data entry skills; Accuracy a must.
• Must possess speed and accuracy on a 10-key calculator

Workplace Requirements

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel;

reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee must frequently lift, carry, push, pull and / or otherwise move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.