Executive Assistant to Tech CEO

Overview :

We are seeking a highly skilled and organized Executive Assistant to support the CEO of a prestigious tech company and senior executives at individual businesses within the tech office.

In this role, you will be working in a dynamic and multi-faceted environment where you will engage with diverse projects and responsibilities across different business sectors, adapting to varied needs and priorities.

This role requires a proactive and resourceful individual with experience in managing executive-level responsibilities in a fast-paced environment.

The position is based in Gaithersburg, MD , and the selected candidate must be available to work In-Office only with core hours from 9AM to 5PM EST, Monday through Friday .

Key Responsibilities :

• Provide comprehensive administrative support to the CEO and other senior executives, including managing calendars, scheduling meetings, and coordinating meetings / events.
• Serve as the primary point of contact between the executives and both internal and external stakeholders, handling confidential information with discretion.
• Prepare agendas, take detailed meeting minutes, and ensure that executives are well-prepared for upcoming meetings.
• Draft, edit, and review correspondence, reports, and presentations. Organize and maintain files and documents for easy access and retrieval.
• Coordinate executive travel logistics, including itineraries, accommodations, and transportation. Assist with planning and executing events, both business and personal, for the CEO and executives.
• Support the daily operations of the tech office, ensuring a seamless flow of communication and information across departments and business units.
• Assist with special projects as assigned, tracking deadlines and ensuring follow-through on tasks and deliverables.
• Act as a liaison between the tech office and various stakeholders, including clients, vendors, and business partners.
• Other duties as needed.

Qualifications :

• 2-5 years of experience as an Executive Assistant, preferably in a multi-faceted office or high-net-worth environment.
• Strong organizational skills with a keen attention to detail and ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other office softwares.
• Excellent verbal and written communication skills, with the ability to interact professionally with senior executives and external stakeholders.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Proven ability to work efficiently under pressure and manage time effectively in a fast-paced environment.
• Must be able to work in-office in Gaithersburg, MD, and have reliable transportation.

Compensation :

Commensurate with experience

Benefits Summary :

• Health, Dental, and Vision insurance
• Health Savings Account
• Flexible Spending Account
• Life Insurance
• 401(k) Plan
• Paid Time Off
• Complimentary Benefits and Discount Programs

This role is ideal for a highly motivated individual who thrives in a dynamic and fast-paced environment, enjoys being a key support figure to senior executives, and has the experience and skill set necessary to manage the unique demands of a multi-faceted office.

Flexibility and versatility are key, as you'll be at the heart of supporting a diverse portfolio of businesses.