Director of Law Finance and Business Unit Manager
Locations : Santa Clara, CA
Please read the following job description thoroughly to ensure you are the right fit for this role before applying.
Time Type : Full time
Posted on : Posted 5 Days Ago
Job Requisition ID : R4788
Position Title :
Director of Law Finance and Business Unit Manager
Position Type : Regular
Regular
Hiring Range :
$96,600 - $113,600 per year; Compensation will be based on education, experience, skills relevant to the role and internal equity
Pay Frequency : Annual
Annual
POSITION PURPOSE
The Enrollment and Operations Office at Santa Clara Law is responsible for all admissions functions for the full-time J.D.
program, Flex program, and L.L.M. program. The office also oversees all financial aid, operations, finance, budget, and internal human relations functions of the Law School.
The finance arm of the department is responsible for all aspects of law school financial management and business unit activities.
This includes policy and procedure, financial analysis, budgeting, forecasting, reporting, accounts payable and receivable, and procurement.
The Director of Law Finance oversees the Law School’s finances and operates as liaison to the university as the Business Unit Manager.
They also operate as the primary manager of finance staff. The Director reports to the Sr. Assistant Dean for Enrollment Strategy and Operations and collaborates with the Sr.
Assistant Dean and Dean of Santa Clara Law on all financial planning and analysis for the law school. The Director collaborates with the other Director level positions within the Enrollment and Operations Office to ensure the financial success and fiscal responsibility of the law school.
This is a full-time position reporting to the Senior Assistant Dean.
ESSENTIAL DUTIES AND RESPONSIBILITIES Financial Management
Apply expert level knowledge as the Law School's financial controller to monitor and manage operational expenses.
Manage annual budgeting process, including interfacing with law school departments and University Budget Office, Provost’s Office, and Finance Office.
Assist Sr. Assistant Dean for Enrollment Strategy and Operations and the Dean of the Law School in faculty and salary budgeting, annual budget planning, long-term projections, and law school fiscal and financial policies in accordance with applicable University policies and procedures.
Review, develop and implement financial policies and procedures for the Law School in accordance with applicable University policies and procedures.
Monitor and evaluate spending trends, project cash flow for over 200 funds to include operating, endowed income, restricted gift and student organization funds.
Collaborate with school senior administration, develop multi-year financial forecasts.
Develop and manage the Law School's annual budget, to include trend analysis, supporting documentation for new funds requests, and development of presentations for senior administrators.
Provide Guidance to department managers on preparing annual budget and track monthly financial activity.
Actively partner with school senior administration, develop, monitor, and adjust annual operating, endowed income, and restricted gift budgets.
Oversee expenditures and provide detailed expenditure and balance reports for over 70 faculty support budgets.
Negotiate and / or provide guidance to others with the negotiation of Law School contracts.
Advise Law Student Organizations on compliance with university administrative and financial procedures. Provide support for budgeting process, accounts payable and risk management procedures.
Partner with University Finance Office to reconcile transactions between various University accounting systems and Workday accounting system.
Financial Operations
Control and supervise the Law School's accounts payable, accounts receivable and purchasing functions on a daily basis.
Assist Law School students, faculty and staff with contract drafting and other legal communications to be reviewed and approved by the Office of the General Counsel.
Analyze and review all Law School contracts and interface with University Risk Management Office for compliance with Law School and University requirements.
Oversee performance of contracts for services and maintenance, to include start / end dates and payment dates and amounts.
Assist Law School staff and faculty and Law Student Organizations with event planning with regard to contracts, compliance and set up of payment processing.
Ensure updating of department website and other materials.
Human Relations
Collaborate with the Sr. Assistant Dean and Operations and Enrollment Manager on HR and employment projects with fiscal impact.
Building Management
Plan and execute audits of building assets and maintenance of building (Charney Hall).
Oversee the sourcing and purchasing of building furniture.
Manage the relocation of faculty and staff to different offices in collaboration with the Sr. Assistant Dean for Enrollment Strategy and Operations.
Develop guidelines in collaboration with the Sr. Assistant Dean and Enrollment and Operations Manager on employee offices and functions with building-wide impact.
Manage and maintain building's access control system (Salto) and policies for all building constituents, visitors, and non-SCU affiliates.
Direct the hiring of independent contractors for repairs and completion of new projects.
Reporting
Gather and analyze data and maintain financial records in support of the annual ABA accreditation report and US News statistical survey.
Ensure financial reporting and processes are in accordance with ABA and US News requirements.
Develop and distribute monthly budget reports for departments and faculty members.
Develop and discuss financial reports for overall Law School with Dean and senior administrators.
Generate user specific financial reports for the Law School by interfacing data from Workday and Access databases.
Produce financial reporting for grant applications, donor gift reporting, and events.
Develop ad hoc reports and analyses as needed.
Financial Training & Communications
Develop and implement a comprehensive financial and Workday training programs for law school staff.
Serve as information resource to Law School students, faculty and staff.
Liaise with Provost's Office, Budget Office, and the Accounting and Finance Offices for the University regarding financial matters and policies.
Prepare and communicate performance evaluations.
Other Duties
Administer other projects or duties as assigned to support the evolving needs of the University, Law School, and Law Finance Department.
WORK DIRECTION
Primary supervisor and manager of all Finance staff.
Reports to the Senior Assistant Dean of Enrollment Strategy and Operations.
Hire, train, and supervise employees and student workers.
QUALIFICATIONS Education and Experience
Bachelor’s degree required, MBA or CPA preferred.
Minimum of eight year's work experience in accounting and finance required, preferably in a higher education setting.
Knowledge, Skills and Abilities
Demonstrated expertise with standard office software, including Excel and Access; experience with Workday and web-publishing strongly preferred.
Demonstrated expertise in financial management, budgeting, and accounting.
Strong analytical and problem-solving skills required.
Strong customer service orientation with excellent interpersonal and verbal / written communication skills.
Demonstrated ability to handle sensitive and confidential information with discretion.
Ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
PHYSICAL DEMANDS
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Considerable time is spent at a desk using a computer terminal.
May be required to travel to other buildings on the campus.
WORK ENVIRONMENT
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.
Typical office environment.
Offices with equipment noise.
EEO Statement
Equal Opportunity / Notice of Nondiscrimination
Santa Clara University is an equal opportunity / equal access / affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action.
COVID-19 Statement
The health and safety of the University community is a top priority. The University strongly recommends that all employees are fully vaccinated for COVID-19.
Telecommute
Santa Clara University is registered to do business in the following states : California, Nevada, Oregon, Washington, Arizona, and Illinois.
J-18808-Ljbffr
Director of Business Development & Intelligence
Base pay offered is based on market location and may vary further depending on individualized factors for job candidates, such as job-related knowledge, skills, experience, and other objective business considerations. By leveraging world-class engineering capabilities and with a relentless focus on ...
Director of Business Development
Manage and coordinate the actions of a team of Business Development Managers of IC-link North America, for maximum business impact. You will lead the Business Development team of IC-link in North America and will coordinate the activities to grow the business further. You will report to the Business...
Director Of Business Services
This position works with attorneys, adjusters, insurance providers and investigators in handling claims and lawsuits against the district, and keeps district staff aware of situations that could expose the district to loss of property, liability, and litigation. The District encourages a diverse poo...
Sr Manager/Director, Business Development
Maintain and develop corporate image and reputation, and protect and develop the company's brands via suitable PR activities and intellectual property management. Experience and understanding of how to navigate large and complex customer organizations to gain access to key executives, engineering an...
Assistant Director (Student Engagement)
The Assistant Director of Student Engagement and Leadership is responsible for developing, facilitating, and evaluating a variety of the office’s activities and events in coordination with our student leaders and Director of Student Engagement and Leadership (SEAL). The Assistant Director facilitate...
Assistant Director of Web Development, UX and Content
This role will also be instrumental in conducting user interface and user design assessment, recommendations and implementation; identifying and resolving website bugs; executing the website content strategy; working with stakeholders and vendors to plan and develop new website features; developing ...
Director of Admissions and Middle School Programs
Through our students-teaching-students model, BTSV also provides a consummate professional development experience providing talented high school and college students the opportunity to understand the K-12 system and the drivers of educational inequities, and to design and teach classes under the dir...
Tax Director and Tax Manager
We offer a very reasonable work life balance, excellent benefits including large potential bonuses and a 5% employer contribution to your 401K program, a choice of both SEC and closely held clients to work on across diverse industry groups, and fast track career progression. Minimum of forty hours o...
Director of Sales and Marketing
Gains understanding of the hotel’s primary target customer and service expectations; serves the customer by understanding their business, business issues and concerns, to offer better business solution both prior to, and during the program/event. Develops and implements property–wide strategies that...
Senior Director & HR Business Partner, Global Marketing Organization (GMO)
We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every scr...