Administration, Sr Assistant

Administrative Assistant

51618BR

USA - California - Mountain View / Sunnyvale

Job Description and Requirements

Job Summary

The Executive Administrative Assistant will primarily support executives and senior leadership in their day-to-day activities, providing professional administrative assistant and ensuring the smooth functioning of executive operations.

This role requires excellent written and verbal communication skills, strong organizational skills, exceptional attention to detail, and the ability to handle sensitive and confidential information with discretion.

The successful candidate will be a proactive problem-solver, adept at prioritizing tasks, and able to work independently with minimal supervision.

Job Responsibilities

• Provides administrative support to the senior executive
• Act as main point of contact and gatekeeper for executives, screening calls, emails and visitors and prioritizing action items accordingly
• Manage executives' calendar, schedule appointments, arrange meetings, and coordinate travel logistics to optimize their time and productivity
• Prepare and edit correspondence, reports, presentations, and other documents in a professional and timely manner
• Conduct research, gather data, and compile information needed for executive decision -making and strategic planning
• May track department personnel and organizational changes as thy occur
• Prepare and distribute meeting agendas, presentations, and other necessary material in advance of meetings
• Attend meetings, take accurate minutes, and distribute meeting summaries to relevant stakeholders
• Coordinate and facilitate internal and external communication on behalf of executives, ensuring timely and effective responses.
• Manage confidential and sensitive information with the upmost discretion and maintain strict confidentiality protocols
• Anticipate the needs of executives and proactively take action to support their objectives and optimize their productivity
• Assist with special project and initiatives as assigned, providing comprehensive project management support to ensure timely completion
• Assists with travel arrangements and processing expense reports.
• Strong computers kills are essential, including MS Office, Word, Excel and PowerPoint.

Qualifications

• Proven experience as an Executive Administrative Assistant or similar role, support top-level executives
• Excellent written and verbal communication skill, with the ability to compose professional correspondence and deliver polished presentations
• Strong interpersonal skills and the ability to build positive relationships with executives, colleagues, and external stakeholders
• Exceptional organizational and time management abilities, with demonstrated track record of successfully managing multiple priorities and deadlines
• Highly collaborative with strong interpersonal skills and track record of excellent internal and external customer service
• High level of integrity, professionalism, and emotional intelligence, with the ability to handle highly confidential information with discretion
• Strong problem-solving skills and the ability to think critically and independently
• Bachelors degree or equivalent experience preferred
• A team player, flexible, intuitive, self-motivating, detail-oriented, and highly organized
• Proficient in Microsoft Office Suite (Teams, Excel, PowerPoint, Word, OneNote, Outlook)

Inclusion and Diversity are important to us. Synopsys considers all applicants for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, military veteran status, or disability.

The base salary range across the U.S. for this role is between $56,000.00 - $84,000.00. In addition, this role may be eligible for an annual bonus, equity, and other discretionary bonuses.

Synopsys offers comprehensive health, wellness, and financial benefits as part of a competitive total rewards package. The actual compensation offered will be based on a number of job-related factors, including location, skills, experience, and education.

Your recruiter can share more specific details on the total rewards package upon request.

Job Category

Workplace Resources

Country

United States

Job Subcategory

Administration

Hire Type

Employee

Base Salary Range

56000 - 84000