Executive Assistant to the President

Job Description

Job Description

Executive Assistant to the President

SUMMARY

CCAD is seeking an experienced professional to join the college's leadership team. Reporting directly to the president, the Executive Assistant to the President provides high-level support to the president while also serving as the liaison between the president and internal / external stakeholders.

This role requires exceptional organizational skills, attention to detail, strong communication skills, and the ability to manage multiple priorities effectively.

The executive assistant plays a crucial role in managing the CCAD Board of Trustees and ensuring the smooth functioning of the president's office.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following :

President's Office Management :

• Ensures that the President's Office and Executive Suite operate efficiently and professionally with the appropriate resources, and that the overall demeanor is welcoming and accessible.
• Develops and manages the President's Office budget.
• Maintains President's Offices records.
• Oversees institutional memberships and president's professional memberships.

Board of Trustees :

• Serves as primary manager and liaison for CCAD Board of Trustees.
• Manages the Board portal.
• Develops Board calendar, schedules all Board meetings and events, and communicates with trustees about college matters.
• Coordinates Board and Board committee meetings, including drafting agenda, compiling meeting book, and overseeing meeting logistics.
• Records minutes for Board and Board committee meetings.
• Maintains Board records and archive.

Calendar & Scheduling :

• Maintains the president's calendar and schedules meetings and events.
• Coordinates logistics for meetings and events hosted by the president.
• Arranges the president's travel, as needed.

Communications :

• Serves as intermediary for president by managing correspondence, inquiries, and visitors.
• Composes internal and external correspondence on behalf of the president, as requested.

Events :

• Orchestrates special events for the President's Office, often in concert with Institutional Engagement.
• Oversees college community events and gatherings that are hosted by the president.
• Participates in Commencement planning, serving as coordinator of ceremony dignitaries and speakers.

Special Projects :

• In concert with Gallery Director, maintains CCAD Art Collection catalog and oversees president's purchasing of new works.
• Manages additional special projects as requested by the president.

Other :

• Occasionally may represent the President in meetings with college constituents and at external events.
• Advises the President about matters that require his or her attention.
• Participates in networks of executive assistants in the community to keep abreast of best practices.
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and / or ability desired or required. Candidates who meet most of the qualifications listed below are encouraged to apply.

Education and Experience :

• Bachelor's degree and five plus years related experience, preferably in higher education or the arts; or equivalent combination of education and experience.
• Proficient in standard computer applications. CCAD primarily uses Google and Adobe Suites.
• Experience with Board portal and CRM software is desired. CCAD uses OnBoard board management portal and Raiser's Edge CRM.
• Track record of meeting deadlines in a fast-paced environment.
• Previous experience maintaining confidentiality.
• Experience with public communications and / or social media management is an asset.

Key Competencies :

• Strong organizational, multitasking, and prioritization skills.
• Exceptional customer service and diplomacy with a range of constituents from students to high-level donors and community leaders.
• Excellent interpersonal, written, and verbal communication skills.
• Proactive problem-solving and decision-making ability.
• High emotional maturity and discretion in handling confidential information.
• Resourceful team player with the ability to work independently.
• Outstanding judgment and initiative.
• Flexible and adaptable to changing priorities.
• Demonstrated understanding of Board governance and meeting protocol.

PHYSICAL DEMANDS

• The employee is regularly required to sit, use hands, talk, and hear.
• The employee is occasionally required to stand, walk, reach, and stoop.
• The employee must occasionally lift and / or move up to 10 pounds.
• Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

• The employee may have the ability for a hybrid schedule, however, the primary location for work is on the CCAD campus.
• The noise level in the work environment is usually moderate.

COMPENSATION

This position is full-time, exempt. Compensation is commensurate with experience and qualifications. CCAD offers a benefits package including : vacation time, additional paid time off while the college is closed during winter break, sick time accrual, health and dental insurance, life and disability insurance, 403B retirement contribution, tuition remission, free campus parking, and free membership at the Columbus Museum of Art.

HOW TO APPLY

Visit www.ccad.applicantpro.com / jobs / to submit your application. When asked to upload application materials, please submit a resume / CV and a cover letter.

Applications without a cover letter will not be reviewed. If you are applying from any website other than CCAD or Indeed, you will receive a follow up email 3 hours after your initial submission directing you to follow the link and complete your application.

You must complete this two-step process, or your application will be considered INCOMPLETE.

Applications will begin to be reviewed on July 8, 2024

ABOUT CCAD

Columbus College of Art & Design teaches a diverse undergraduate and graduate student body in the midst of a thriving creative community in Columbus, Ohio.

Founded in 1879, CCAD is one of the oldest private, accredited, and nonprofit art and design colleges in the United States.

CCAD offers eleven BFA and two master's programs in a variety of visual art and design disciplines that produce graduates equipped to shape culture and commerce at the highest level.

At the core of CCAD is The CCAD Way, one of Creative Collaboration, Intentional Inclusivity, and Proven Potential. Our Core Values of Respect, Positivity, Inspiration, and Accountability unite us.

CCAD's Presidential Commission on Diversity, Equity & Inclusion works to help CCAD grow with intention into a more inclusive and equitable institution.

Learn more at ccad.edu.

ABOUT COLUMBUS

As the 14th largest city in the country and the largest and fastest-growing city in Ohio, Columbus is collaborative, open, and dynamic.

Between incredible arts and entertainment, exciting collegiate and professional sports, and a spectacular downtown riverfront of sprawling greenspace, Columbus has something for everyone.

Here, you'll find all the culture and amenities you'd expect in a major city, with the friendly and approachable attitude of the Midwest.

Franklin County, where Columbus is located, is the epicenter of the state's political, economic, and social presence and is home to 1.

3 million residents with a median age of 34. Columbus is a top city for equality and was the recipient of a perfect score from the Human Rights Campaign in 2020.

And central Ohio is serious about higher education : the Columbus region is home to 52 college and university campuses, with 22,000 annual college graduates.

Because CCAD is closely tied to the city's numerous art and design spaces and ever-expanding districts, you'll have plenty of places to experience creativity and showcase your own.

EEO STATEMENT

As an educational and cultural institution, a culture of equity and inclusion is not an add-on at CCAD, rather it is central to how we define creative excellence and the health of our institution.

CCAD believes that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.

At CCAD, we are determined to foster an environment of inclusion and equity. CCAD is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.

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