Job Description
Description :
Document Controls Lead for a specific client account. The candidate will be the central lead for organizing all drawing / document check in / out of clients document control systems.
- Responsible for creating projects and tasks to standardize and organize project documents.
- Support and organize a number of different staff submitting project documents through multiple different offices.
- Work closely with project drafting and engineering teams to support them on project needs.
- All project work involving document control, project creation and management will need to be completed in ProjectWise.
- Create new projects in the financial system. Manage project forecasts and overruns and provide reporting on budget versus actuals on a regular basis.
- Provide reminders to project managers and counterparts for project / scope change authorizations.
- Schedules, organizes and coordinates departmental and inter-departmental meetings.
- Act as the point of contact among various depts, clients, and other external partners.
- Manage information flow in a timely and accurate manner.
- Track project and departmental expenses and prepare weekly, monthly or quarterly reports.
- Format information for internal and external communication memos, emails, presentations, and reports.
- Take dictation and minutes.
- Effectively communicates and coordinates for the completion of the tasks as per the deadline and initiates follow-up action.
- Assist with preparing the monthly newsletter, and announcements.
- Produce reports, PowerPoint presentations, and briefs.
- Streamlines team communications to maximize productivity, and track and help drive the completion of key deliverables.
Requirements :
- Bachelor’s Degree in any field. Must have 1-2 years of relevant experience.
- Extensive experience in ProjectWise will be a requirement for this role.
- Knowledge of office management systems and procedures.
- Experience in exercising discretion and confidentiality with sensitive company information.
- Excellent organizational skills with an ability to think proactively and prioritize work.
- Integrity and confidentiality.
- Excellent in Microsoft Office Products including Excel, Word, and PowerPoint.
- Outstanding planning, organizational, and time management skills.
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