Senior Contract & Compliance Administrator

PURPOSE OF POSITIONMetrolink is seeking a highly skilled Senior Contract and Compliance Administrator to join our Contracts and Procurement team.

This position will perform professional and complex contract administration and compliance duties by assisting SCRRA departments with the development of new contracts and providing guidance in the ongoing administration and compliance of a variety of existing contracts related to construction, equipment, information technology, operations, maintenance, architectural and engineering, and professional services.

TO APPLY : This is a continuous recruitment with the first review of applications beginning September 16, 2024. Interested applicants are encouraged to apply immediately.

DISTINGUSUING CHARATCHERICSThis is the senior level of the Contract & Compliance Administrator series. At this level, work may be performed under limited supervision or under limited direction.

Incumbent possesses considerable latitude to accomplish tasks, which may include lead worker or supervisor duties. SUPERVISION EXERCISED AND RECEIVEDReceives supervision from Director, Senior Manager, and Manager II roles.

The position may supervise full-time or part-time staff and may be called on to provide mentorship to lower classifications.

The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.

Prepare, review, and negotiate agreements.Manage multiple solicitations (RFP and IFB) from planning phase to contract award, including developing procurement schedules;

preparing packages for advertisement, evaluations, award recommendations; drafting Board reports; and presenting to the Board of Directors.

Provide answers to contractors’ questions regarding the bid process and other compliance issues in the contract.Conduct pre-bid and pre-proposal meetings to present solicitations and related schedules.

Establish contractors’ performance evaluation criteria and work with Project Managers for monitoring their contractor’s performance.

Negotiate and process a high volume of Change Orders, Contract Task Orders, Purchase Orders, and Contract Amendments.Investigate and research information in response to contractor complaints, allegations, and / or protests.

Develop and present training sessions for SCRRA staff, industry, and other organizations on purchasing related procedures, policies, and contract compliance.

Enforce county, state, and federal regulations, laws, and ordinances, and recommend corrective actions in cases of non-compliance.

Communicate and act as a liaison between vendors and department users to develop compromises and resolve contractual problems or complaints.

Organize, direct and lead negotiating teams in evaluating and negotiating contracts.Receive, review, and evaluate responses to Requests for Proposal (RFP) and Invitations for Bid (IFB), and recommend contract awards.

Prepare responsiveness assessments. Respond to bid and proposal protests.Review for compliance against terms & conditions of contract invoices and payment to contractors.

Review and evaluate existing contractual agreements, Contract Task Orders (CTOs), and extensions for compliance.Assist in developing strategies to avoid risk, claims, damages, and impact to schedule.

Work with department management and Legal Counsel as needed to draft contract language, negotiate terms and conditions, and other contract administration tasks.

Consult with department management and Legal Counsel when necessary to issue notices to cure and recommend termination for convenience, non-performance, or other dispute resolution arising from non-compliance or breach of contract.

Perform quality control and conformity checks with accuracy, and audits of the staff purchasing and contract activity.Interface with SCRRA staff in reviewing contract administration and procurement processes.

Perform other related duties as assigned.Education and ExperienceBachelor’s Degree in Public Administration, Business Administration, or a related field.

A minimum of six years of progressively responsible work experience, in the procurement function preferably in public transportation, railroad, or manufacturing industry.

A combination of training, education and / or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications.

Advanced relevant coursework may also substitute for a portion of required experience.Valid class C Driver’s License with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three yearsPreferred QualificationsExperience with procurement activities under the requirements of Federal Transit Administration (FTA) or Federal Railroad Administration (FRA).

Experience with procurement activities under the Code of Federal Regulations and the Uniform Administrative Requirements and Cost Principles for Federal Awards (2 CFR 200).

Experience with procurement and negotiations of Software License Agreements and Software as a Service (SaaS)Knowledge of construction requirements and public works.

Knowledge, Skills, and AbilitiesKnowledge of : Generally Accepted Accounting Principles (GAAP), budgetary concepts, and procedures.

Public contracting principles, including proposal preparation, contract negotiation, contract law and finance.Microsoft 365 (Advanced Word and Excel) or equivalent.

Oracle or other similar enterprise resource planning.Planet Bids or other automated procurement and contracting applications.

California and Federal laws applicable to contracts by public agencies (e.g., PUC, PCC, CFR).Railroad, transit, or transportation environment.

Brooks and Davis-Bacon Acts.Skilled in : Verbal and written communication.Organization and time management.Detailed data analysis and data-driven decision making.

Organization and time management.Ability to : Read, comprehend, and draft complex contracts and their terms and conditions.

Handle highly confidential information.Interview respondents and evaluate contract proposals.Balance multiple initiative simultaneously in a dynamic, fast- paced work environment.

Drive initiatives to completion to meet deadlines.Ensure accuracy and compliance.PHYSICAL REQUIREMENTSTransition between a stationary position at a desk or work location and move about SCRRA facilities or other work site locations.

Operate tools to perform the duties of the position, such as computers, office equipment, and work-related machinery.Transport equipment or boxes up to 25lbs.

Exchange ideas by means of communication.Visual acuity to detect, identify, and observe employees or train movement and any barriers to movement when working on or near railroad tracks.

Hear and perceive the nature of sounds when working on or near railroad tracks.Balance, ascend / descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations.

Working ConditionsPosition requires work in a normal office environment with little exposure to excessive noise, dust, or temperature.

Work may also be conducted in outdoor environments, at construction sites, railroad track and right-of-way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.

Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Selection Process : Following a review of resumes and / or applications, the most highly qualified candidates will be invited to continue in the selection process.

Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas.

Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA.

Internal Candidates : Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and / or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position.

In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The SCRRA is an Equal Opportunity Employer. EEO / ADA