Accounts Payable Specialist I

Finance Clerk

Under immediate supervision, is responsible for executing vendor invoice entry and associated clerical / administrative duties and functions necessary to achieve vendor payments within established policies and procedures. Working conditions are primarily inside an office environment. Exercises no supervision. Work Location City Tower - 100 W Houston Street San Antonio, TX 78205 Work Schedule 7 : 45 AM - 4 : 30 PM Monday - Friday.

Essential Job Functions

• Performs data entry into the City's SAP Financial and Accounting System in compliance within established procedures to achieve vendor payment.
• Reviews incoming invoices to prioritize entry to ensure all vendor discounts available are attained and vendors receive payment within stated terms.
• Responds to inquiries about department services and activities; assists vendors, department personnel and all visitors as needed and ensures good customer relationship.
• Utilizes computer systems to retrieve information, prepares reports in response to inquiries and to monitor system accounts as assigned.
• Performs clerical tasks such as responding to internal and external requests for documentation or information, copying various materials and documents, filing and using office equipment.
• Performs associated tasks for preparation of payables documents for conversion and entry into the City's ECM / FileNet system for subsequent retrieval and in compliance with record retention policy.
• Uses the AP-specific applications of the Filenet system to facilitate research and initiate an electronic workflow inquiry with departmental personnel to resolve outstanding payment items.
• May be assigned special projects to facilitate the workload of the team including vendor statement evaluation and reconciling complex vendor issues, preparation of various SAP reports and other customer related support tasks.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

Applicant Information

Knowledge, Skills, and Abilities