Contracts Maintenance Specialist

Job Description

Job Description

Job Title : Contracts Maintenance Specialist

Labor Grade : 9

Department : Contracts

Reports To : Manager, Contracts Maintenance

FLSA Status : Local 153 - Non-Exempt

Salary Range : As established by contract

Summary : This individual will report to the Contracts Maintenance Manager and assist in ensuring accurate contract information on all employers obligated under a collective bargaining agreement, participation agreement, or other legal instrument to contribute to the Benefit Funds.

Information is maintained in various systems.

Essential Duties and Responsibilities :

• Review Collective Bargaining Agreements, participation agreements, memorandums of agreement and other legal instruments as they relate to the Funds
• Maintain contract information on the Funds information system
• Maintain account maintenance in Funds information system
• Prepares contract summary reports and verification of account set-ups to Management
• Evaluates incoming data related to file maintenance, employee status files and contracts maintenance
• May be required to monitor progress of work completed based upon criteria as determined by Management
• Assists in problem solving issues
• Communicates with employer as required
• Maintain contracts for the Funds records
• Maintain system files (employer, building, contract, provision, rates, hire / term, and any other related files)
• Provide Ad Hoc reports as requested
• Liaison with Union’s Contract Department to maintain accurate records and provide reports and other documents as requested
• Work with other departments to resolve owner, employer, and contract provision issues.
• Conduct system testing (system upgrades)
• Assist with Inbox coverage when required.
• Performs other duties as assigned by Management.

Qualifications : To perform the job satisfactorily, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Technical Skills :

• Ability to prioritize work and meet deadlines
• A demonstrated capability to manipulate and use multiple software programs and macros simultaneously including Microsoft Excel, Microsoft Word, Microsoft Outlook, and Windows applications
• High analytical, problem solving and decision-making skills
• Excellent organizational and prioritizing skills
• Strong ability to multitask using oral, visual and tactile senses simultaneously
• Flexibility with work schedule
• Ability to read and analyze legal documents

Interpersonal Skills :

• Excellent oral and written interpersonal skills
• Excellent judgment and decision-making skills
• The ability to follow up on problem resolution and delegated tasks
• The flexibility to balance the multiple functions and the demands of the position
• Detail oriented with excellent organization and communication skills
• Outstanding work ethic and employment record (including attendance and punctuality);

Education and / or Experience : College graduate or equivalent experience. A working knowledge of the benefits provided through Building Service 32BJ Benefit Funds and the relationship to the Funds Contracts.

Language Skills : Read, write and understand English

Reasoning Ability : Above average

Certificates, Licenses, Registrations : None

Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed in an office setting over 2 / 3 of the time. Moderate noise.
23 days ago