Legal Administrator

$75,000-$85,000 / Annually + Bonus, Profit sharing, Full Benefits, Hybrid Schedule.

Make sure to apply with all the requested information, as laid out in the job overview below.

Reports To : Legal Department Manager

About Us :

With 63 years of industry leadership, we’re proud to be a global distributor of industrial electronics synonymous with creativity and innovation.

Our dedication to customer service sets us apart, and we’re committed to exceeding expectations every step of the way. With offices spanning multiple locations across the US, we’ve built a legacy of success that you can be a part of.

We are currently seeking a Legal Administrator that will be responsible for supporting the legal department by managing administrative tasks, maintaining legal records, and ensuring the smooth operation of all legal processes within the distribution company.

This role involves handling contract documentation, regulatory filings, and organizing legal records without directly providing legal advice.

Key Responsibilities :

• Assist in the preparation, organization, and filing of distribution, vendor, and service contracts, including tracking expiration dates and renewals.
• Ensure proper documentation, formatting, proofreading, and record-keeping of legal documents such as NDAs, MSAs, purchase orders, and other distribution agreements.
• Maintain organized digital and physical files for legal documents, ensuring records are up-to-date and accessible for audits or legal proceedings.
• Track regulatory requirements and support the submission of reports and documents to government agencies, ensuring compliance with laws related to transportation, warehousing, and import / export regulations.
• Manage legal department calendars, tracking key dates for contract renewals, regulatory filings, and court appearances, ensuring timely submissions.
• Communicate with vendors, clients, and external legal teams to gather documentation and support vendor onboarding by collecting and filing necessary legal paperwork.
• Provide administrative support in litigation processes, including document gathering, coordination with external counsel, and maintaining legal correspondence related to disputes or claims.
• Assist in managing invoices and billing for external legal services, collaborating with the finance department to track payments and ensure accuracy.
• Coordinate internal training sessions on legal procedures and assist in preparing compliance documentation and reports.

Qualifications :

• Bachelor’s degree preferred but not required.
• 2-4 years of experience in a legal administrative role, preferably in distribution, but will consider from other industries including but not limited to legal services etc.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and legal management software.
• Ability to handle confidential information with discretion.
• Adaptable ability to handle multiple schedules.
• Excellent communication and multitasking skills.

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