HR Manager

Purpose As a strategic business partner, the HR Manager actively collaborates with other members of the management team to develop and execute HR plans enabling achievement of Peace Coffee's short- and long-term goals, and cultivating a high-performance culture reflective of the company's values, mission and objectives.

The HR Manager...

• Easily connects with people and has a detail-oriented mindset to evolve HR systems, policies, and programs with the changing nature of the business & workforce.
• Champions the onboarding & training processes, providing clarity and connection for all employees and their role in relation to the overall vision, mission & values.
• Leads and guides others in all employee relations, including objectively mentoring employees through complex and difficult issues.

Job Responsibilities

Essential Duties (95%)

• Organizational Development - Strategically partner with teams to meet current and future business needs, and champion a Peace Coffee culture that cultivates an equitable, inclusive, respectful and cooperative environment.
• Lead and implement Employee and Supervisor training & development
• Strategically manage employee recognition, motivation and engagement to foster desired behaviors and competencies
• Partner across the company in tactical and succession planning / development for functional teams to ensure they can meet their current needs and plans / goals for the future.
• Lead DEI work for the company, participate on the JEDI committee
• Serve as a member of the Management Team, partnering strategically across the organization. Meeting regularly, providing updates and leading HR initiatives.

Participate in annual strategic planning.

• HR Administration - Manage and oversee payroll systems, benefits administration and ensure legal compliance.
• Policy Administration - Manage, maintain and administer human resources policies and procedures, including keeping employee handbook updates.
• Payroll & Benefits Administration
• Oversees payroll and benefits administration, serving as a leader in strategic changes and partnering with the HR Specialist for timely and accurate completion.
• Partner with leadership in planning and budgeting for staff-related costs (payroll, benefits, training, development, etc.

Actively participates in the annual budget process.

• Ensure proper records management.
• HR Regulatory and Legal Compliance - Ensure Peace Coffee is complying with federal, state, and local legal requirements;

advising leadership on needed actions to maintain compliance.

• Ensure employee safety and health through worker's compensation policies, company safety policies, and coordination with committees.
• Human Capital Curator - Lead and facilitate the lifecycle of an employee and foster performance aligned with business objectives, behavioral competencies and individual development goals.
• Manage Employee Recruitment & Onboarding
• Manage, in partnership with supervisors, the sourcing, recruiting and staffing for all roles.
• Conduct new-employee orientation and manage the onboarding process, in partnership with the HR Specialist.
• Champion Performance Management & Total Rewards Programs
• Administer compensation and performance management programs, partnering with management to recommend changes as necessary.
• Strategically align and evaluate effectiveness of the tools / processes and ensure all are in support of company goals.
• Employee Relations & Retention
• Handle employee relations issues effectively by partnering with management and employees.
• Actively represent employee interests and perspective in business decisions.
• Provide Manager coaching and consulting
• Manage company Union responsibilities, ensure compliance with contract and lead investigations and negotiations.
• Manage HR Team and Budget
• Supervise the HR Specialist, includes hiring, training, job description maintenance, leading team meetings, managing priorities, encouraging continued development and growth, and providing feedback (annual review and regular feedback).
• Manages time, including : verifying labor hours for payroll, approving PTO (track on Vacation / Travel calendar and Time Management software), and creating / managing the absence coverage plan.

Works to manage overtime hours.

Manages the team and associated HR budgets, including annual budget planning and signing off on credit card expenses / reimbursements for the team.

Non-Essential Duties (5%)

Other duties and responsibilities as assigned.

Requirements

Qualifications

Skills & Experience :

• Experience and knowledge that is required :
• Post-secondary degree (Bachelor's Degree or higher) in human resources or a related field.
• Minimum of 3 years of related experience.
• Strong knowledge in and stays up to date on the HR areas of : Employee Relations, Performance Management / Coaching, Recruiting, Compensation, Benefits, Leaves of Absence, Employment Laws and Unions.
• Experience working directly with employees in an environment that values diversity
• Minimum of 2 years of using a HRIS / Database to manage employee data (payroll processing, reports, applicant tracking, onboarding, etc.)
• Minimum of 2 years managing employee benefits (enrollments, changes, vendor relations, open enrollment, etc.)
• Experience that is preferred :
• Labor Union experience working in a manufacturing environment & with a labor union is highly preferred.
• Supervisory experience.
• Ascentis / UKG software experience.
• Active Professional HR Certification (HRCI or SHRM).
• Master's degree in a related field.
• A successful incumbent will need :
• Excellent interpersonal skills, including conflict resolution and problem-solving skills.
• Ability to work in a professional environment at all levels and maintain strict confidentiality of the work.
• Strong written and verbal communication skills; with the ability to negotiate when needed and always with a focus on relationship-building.

Good presentation skills.

• Ability to lead formally and informally and collaborate across all levels of the organization.
• Ability to thrive in an independent, self-directed environment that also has a strong ethic of teamwork and collaboration.
• Exceptional organizational, planning, analyzing and prioritizing skills. Ability to coordinate multiple tasks, manage details, ensure the highest level of accuracy and timeliness in a fast paced and changing work environment.

Ability to manage time well and meet firm deadlines frequently. High sense of responsibility and ownership is essential.

• Willingness to embrace growth, initiate smart change and to be flexible with evolving processes and technology.
• High proficiency with computer programs including Microsoft Word, Excel, Google Drive and Gmail required.
• Passion for Peace Coffee's mission and values is essential.
• All employees should demonstrate foundational staff and HR specific competencies, consistent with Peace Coffee's core values and mission.
• The Human Resources team is responsible for Organizational Development, HR Administration and serves as the Human Capital Curator.

Physical Requirements

• This job operates in a clerical office setting, routinely using standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• This role requires the ability to sit or stand at a computer for extended periods of time.
• This role also requires the ability to lift files, open filing cabinets and bend or stand as necessary to access files.

Peace Coffee Mission, Values and Competencies

Peace Coffee's mission is to make exceptional-tasting, fair-trade organic coffee that sustains the livelihoods of the people who grow, roast and sell it;

preserves and protects the environment that produces it; and delights the taste buds of the people who drink it. We strive to do this work through our values of :

• Quality : We believe that exceptional-tasting coffee is the result of collaboration. We work with our partners from bean to brew to create exceptional coffees.
• Community : We believe in supporting the communities which support us. We trade fairly, pay small-scale farmers industry-leading prices, and pay our staff a living wage.

We believe coffee creates community and provides incentives / opportunities to bring people together.

Sustainability : We believe in minimizing our impact on the planet. We buy only organic coffee and place a high value on our producer-partners' land stewardship.

We strive to be as efficient and earth-friendly as possible in our own operations.

Transparency : We believe companies should be open and honest about the way they do business. We regularly exchange information and share resources with our partners, from farmers to coffee drinkers.

We provide opportunities for people to see the faces, places and certifications behind their favorite brew.

Individuality : We believe organizations function best when they reflect more than one person or identity-much like coffee tastes best when it contains a complex array of flavors.

We encourage all our employees to contribute their unique voices and styles to our operation, and we foster a workplace that is diverse, positive, respectful, and participatory.

To support this, we ask all staff to demonstrate the following competencies, consistent with our core values :

• Integrity : Do the right thing, even when difficult. Act respectfully and honestly. Take personal responsibility for and deliver on commitments.
• Teamwork : Build positive, trusting and productive relationships.
• Communication : Communicate openly and honestly. Actively listen to and appreciate unique points of view, and work through conflict constructively.
• Adaptability : Be flexible in your role, depending on what's needed to achieve the team's goals.
• Initiative : Be bold. Seek out new responsibilities, influence events, originate action. Go beyond the job routine to improve teamwork or performance.

Actively expand your skills and increase your contribution. Identify problems and bring creative potential solutions forward.

EEO Statement

Peace Coffee provides equal employment opportunity to all individuals, regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex (including pregnancy), sexual orientation, gender identity and / or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

In addition, Peace Coffee will provide reasonable accommodations for qualified individuals with disabilities.