Legal Secretary

ABOUT THE POSITION

Under general direction, to perform responsible legal secretarial, clerical, and routine administrative duties in support of an attorney with program management responsibilities, which involve active and extensive public interests and contact with other public agencies;

and to perform related work as required.

DISTINGUISHING CHARACTERISTICS

The class of Legal Secretary is distinguished from the Administrative Secretary class series in that while the general nature of secretarial support activities are similar, an incumbent in this class works in a legal setting and is required to be fully proficient in all aspects of the mission of the office to which assigned.

It differs from a Legal Services Supervisor in that the latter has significant supervisory responsibilities in addition to secretarial duties.

IDEAL CANDIDATE

The ideal candidate will have a calm, positive, and professional demeanor while providing exceptional customer service simultaneously to a diverse group of Attorneys, Co-Workers and Clients.

A high level of attention to detail, accelerated multi-tasking abilities and organizational skills including the ability to manage competing priorities are essential to this position.

This individual must be comfortable in a fast-paced legal environment with high stress deadlines.

EXAMPLES OF ESSENTIAL DUTIES

• Performs difficult legal secretarial and clerical duties involving the use of considerable independent judgment; may perform routine administrative duties;
• composes routine memoranda, contracts, resolutions, ordinances and letters; maintains Law Library; may perform legal research;
• prepares legal forms necessary for filing cases before court, including briefs, motions and orders, warrants, citations, complaints, subpoenas, petitions and resolutions;
• answers correspondence independently; maintains calendar and schedules appointments for the manager; answers the telephone and interviews callers, exercising considerable judgment in giving out information and referring to the proper person;
• makes travel arrangements; installs and maintains filing systems and other clerical procedures; prepares payroll and prepares a variety of bills and invoices;
• opens, sorts and distributes mail; operates a variety of modern office appliances and orders office supplies as necessary;

assists in budget preparation and administration; prepares financial and statistical reports; may supervise, train and evaluate a small staff.

TYPICAL QUALIFICATIONS

• Any combination of education and experience sufficient to directly demonstrate possession and application of the following : Knowledge of : Legal terminology, forms, documents and procedures;
• basic organization, services, programs and functions of the legal system; forms and formatting for legal documents; style / format of business correspondence, punctuation, spelling, and general English usage;

modern office practices, procedures and equipment; filing and recordkeeping methods; modern office equipment; basic elements of supervision, including instructing workers on specific tasks.

• Ability to : Perform difficult and responsible legal secretarial and clerical duties; organize work effectively to meet critical administrative deadlines;
• determine office priorities; deal with deadlines and office emergencies; interpret and apply specific policies and procedures;
• type at a speed of not less than 55 words per minute from clear copy on a typewriter or computer terminal; take dictation at a speed of 90 words per minute and transcribe it accurately may be required for certain positions;
• compose correspondence independently; establish and maintain cooperative working relationships with those contacted in the course of work;

supervise the work of a small staff. These standards are typically attained with two years of clerical experience preparing a wide variety of legal documents.

SUPPLEMENTAL QUESTIONS Responses to the following must be submitted with a completed application.1. Do you have two (2) years of clerical experience preparing a wide variety of legal documents?

If Yes, please provide details including, but not limited to, employers, dates of employment, and job duties. If No, type N / A.

2. This position is in an office that works closely with victims of crime. Do you understand that some tasks required in this role may involve reading police reports, hearing stories about victimization, exposure to graphic materials and speaking with victims on the phone or in person? Yes No

3. I acknowledge that if I answered "Yes" to any of the above questions, but did not give the requested additional information, my application may be considered incomplete and may be screened out. Yes No

PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit;

use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms.

The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.

The noise level in the work environment is usually moderate. OTHER CONSIDERATIONS

• All new employees are required to have their paycheck directly deposited to a bank account.
• Some positions may require a valid California driver's license and acceptable driving record according to County policy.
• Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position.
• As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints).

An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI).

The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application.

Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.

• Based on the results of the background investigation and criminal history check, applicants may then be provided with an offer of employment conditioned on the results of a medical examination, which includes drug / alcohol testing.
• Shasta County participates in E-Verify. For more information visit https : / / www.e-verify.gov / sites / default / files / everify / posters / IER RighttoWorkPoster.

pdf (Download PDF reader). If you do not have internet access, contact Personnel at (530) 225-5515 to request a flyer.

• In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly.
• Positions in this classification are covered by a collective bargaining agreement between the County and the United Public Employees of California General Unit.
• Employees in this classification are covered under the CalPERS retirement program. Depending on the provisions of the California Public Employees’ Pension Reform Act (PEPRA) and other applicable laws, an employee in this classification will be covered under one of the following CalPERS retirement formulas : (1) 2% at 55, (2) 2% at 60, or (3) 2% at 62.

An employee in this classification will also contribute up to 9.5% his / her pay to this plan or will contribute such other amount to the plan as authorized by PEPRA and other applicable laws.

Please visit our employees benefit page at https : / / www.shastacounty.gov / personnel / page / employee-benefitsfor additional information regarding benefits and CalPERS coverage information.

The provisions in this flyer and on the County’s website are for information purposes only. To the extent the provisions of the flyer or the County’s website are inconsistent with PEPRA and other applicable laws, PEPRA and other applicable laws shall govern.

APPLICATION AND SELECTION PROCEDURES

Shasta County Personnel will accept applications and responses to the supplemental questions until 12 : 00 p.m., on November 8, 2024.

A Resume and / or Cover Letter will be accepted in addition to the application form but will not serve as a substitute for a completed application.

It is not acceptable to complete the application with statements such as, Refer to Resume and / or Cover Letter, or See Attached Resume and / or Cover Letter the employment application must be completed in its entirety prior to submission.

Incomplete applications will not be processed. Closing date postmarks or faxes will NOT be accepted. This recruitment will establish a list that may or may not be used by other departments.

Prior applicants must reapply to be considered. Applicants will be screened and those considered best qualified will be invited to appear for an oral and / or written examination.

Meeting the announced requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and / or practical exam(s), oral interview, or any combination thereof.

Veterans' Credit : Veterans (as defined by California Government Code section 18973) who have been discharged from military service under conditions other than dishonorable and who receive a passing score on all components of the employment examinations (up to and including oral examinations) shall receive credit for an additional five points to be added to their final examination score.

To be considered for this credit, a veteran MUST provide a copy of his or her discharge document (DD-214 or equivalent) and information as to the type of discharge (honorable, dishonorable, etc.

WITH THE EMPLOYMENT APPLICATION ON OR BEFORE THE FINAL FILING DATE. Applicants are encouraged to apply on-line at www.ShastaCountyCareers.

com or submit an application to the Shasta County Personnel Office. Arrangements may be made to accommodate applicants with disabilities.

Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin.

Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at (530) 225-5515;

relay service (800) 735-2922; fax (530) 225-5345.Shasta County will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act.

You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you.

After making a conditional offer and running a background check, if Shasta County is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov / fair-chance-act.

SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER