Operations Manager
Nonprofit experience is a plus
Location : In the Tallahassee Florida area
Work is remote : There is no office, however proximity to Executive Director is required.
Strong Leadership
Ability to work with Executive Director defer to her and take the lead. Open to growth and learning.
- Lead meetings as necessary.
- Understand and evaluate the budget(s) and help to make operations decisions.
- Financial
- Interface with Accountant and Bookkeeper to oversee outflow of money, receipts, coding, reporting (actual to budget), eventually growing into managing the budget process.
- Supervise Payroll process
- Logistics
- Creating and maintaining a virtual office space organize online files, calendaring functions, meeting schedule, project management and communication tools.
- Create and oversee systems for team meetings, schedules, routines, responsibilities, etc.
- Oversee Board Meeting logistics : scheduling, agenda, prepare and distribute materials, board meetings minutes
- Managing cycle of correspondence : Newsletters, CoPOST correspondence,
- Facilitate Operations Meetings : team communications, questions, forward progress
- Oversee Mail Process
- Oversee Inventory Process
- Human Resources
- Creating and maintaining an employee handbook
- Organizing annual team trainings and retreats
- Interviewing
- Onboarding new employees and contractors
- Review process
- Involvement in hiring process
- Program Implementation
- Implement future programs
- Interface with resident requests to Human Kindness Foundation
- Oversee Event and Program Logistics retreats, , .
- Handle logistics of newsletter distribution
- Coordinate shipping function for volunteer and Chaplin materials; maintain inventory.
- Employee and Contractor Supervision
- Oversee Octavia implementation of social media process and other duties
- Oversee Data Analysts in role of
- Supervise future team members as organization grows
- Back up for mail collection
- Donor Communications
- Other duties as assigned
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