Facilities Analyst 3

Facilities Analyst

Location : Auburn, WA

Duration : - Months

Description :

You will be a key member of an experienced Facilities Maintenance Analyst team who manage and develop scope of maintenance repairs, preventative maintenance, safety concerns, and maintenance project request for our business partners using vendor contracts and general contractors.

Receives and responds to internal and external customer requests for services or goods related to buildings, equipment, and systems.

Performs studies and conducts research to determine the feasibility, viability and capability of a program or project.

Defines, plans, and manages projects.

Coordinates facilities activities with internal and external customers and suppliers of construction and maintenance services.

Develops and documents specifications and monitors contractual / procedural commitments.

Collects and logs data from various systems to perform analysis on buildings, equipment, systems, processes, and procedures to make recommendations and implement improvements.

Provides technical support, problem resolution, training and troubleshooting assistance for various facilities hardware, software, systems, and processes.

Creates, reviews, improves, and documents processes and procedures related to facilities operations.

Position Responsibilities :

Monitors existing complex contract(s) to determine compliance.

Develops contract specifications for supplier goods and services and relevant documents.

Interacts with suppliers and buyers. Facilitates team relationships to ensure a thorough understanding of the organization's needs and requirements and the continuous improvement of contractual processes.

Generates plans, acquires materials, and schedules services for facilities activities.

Creates and deploys schedules based on system, customer, and regulatory requirements.

Communicates with internal and external suppliers and customers to coordinate scheduled activities.

Develops risk response plan and makes recommendations to project stakeholders to minimize project risk.

May research open jobs and validate and confirm availability of labor and non-labor resources (, tools, parts) and assets (, machinery, building, equipment) to meet routine or complex customer service requests, acquisition and modification of assets, government requirements (, environment, safety), and planned maintenance activities.

Leads efforts to review, create, improve, and document processes and procedures related to facilities operations.

Leads or participates in meetings with other organizations such as SHEA, S & MP, Document Control, Legal, Security and Fire, IT) to create and validate processes.

Uses project management tools and industry-recognized concepts to develop scope of work, budget, and schedules to achieve desired outcomes on time and within budget.

Defines, designs, and plans the project.

May coordinate and lead the project team.

Takes a lead role in collecting data from various systems to perform analysis. Identifies and analyzes deficiencies.

Analyzes trend data to identify opportunities for improvement and to develop resolution plans for buildings, equipment, systems, processes, and procedures.

Makes recommendations and implements improvements.

Supports research efforts or independently conducts studies using varied media (such as financial data, internet, reports, benchmarking studies, new technology, etc.

for determining feasibility, viability, or capability in support of a program, project, or customer request.

Prepares and presents reports explaining options, impact, and recommendations.

Presentations with MS suite, CAD drawings and the use of multiple CMMS systems, SAP, Ariba, other support systems and data analytics.

Receives internal and external customer requests for services or goods related to buildings, equipment, and systems.

Coordinates the processing of complex or unique requests to meet customer needs.

Provides general technical support and troubleshooting assistance for various facilities hardware, software, systems, or processes.

Ensures that configuration control is maintained for data, processes, equipment, and documents.

Delivers process training and supports the creation of training materials.

Coordinates with internal training organizations and outside vendors as applicable.

Performs problem resolution in support of business operations by investigating, developing, and preparing alternatives, impact statements, and recommendations.

Takes into consideration objectives and strategies that meet business and infrastructure requirements.

Conducts studies and makes recommendations to support business operations.

Provides input into budget development.

Maintains budget oversite for work performed by vendors, quality audits of vendor work, vendor delivery KPI, working together meetings with vendors and contracts team.

Ensures payment processing and close out of assigned work projects.

Follows client Processes, Procedures, Safety standards and Policies.

What are the Top - Skills REQUIRED to perform this role / job :

Construction and maintenance experience

Vendor management with CMMS (computerized maintenance management systems) use

What are the Top - Skills PREFERRED to perform this role / job :

Bachelor’s Degree or higher

Project Management Professional (PMP) Certification

Facilities Maintenance / Construction Management Experience

Maximo and ARIBA experience

Vendor management experience

years of experience in performing project management and construction implementation activities in support of Office areas refresh / Build-ups or other tenant improvements.

PMP certification highly attractive

years of experience in working on reconfiguration of office areas and managing of large group moves.

Preferred soft skills

Works well with others

Quick learner

Positive attitude

Attention to detail

Safety Minded

Budget Minded

Education / Experience :

Education / experience typically acquired through advanced education ( Bachelor) and typically or more years' related work experience or an equivalent combination of education and experience ( Master+ years' related work experience, years' related work experience, etc.).