Document Control Specialist, NA

About Vantage Data Centers

Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises.

Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

D&E Department

The Development & Engineering (D&E) team drives the technology, innovation and new development of data center infrastructure across Vantage’s companywide portfolio.

D&E evaluate new sites, drives cost and schedule in line with corporate goals and serve as subject matter experts across the entire project lifecycle from concept through commissioning.

The team collaborates with Sales, Operations and management along the way. D&E also work hand in hand with the Construction team to come up with a vertically integrated design and ensures new and existing standards and designs are executed effectively.

One thing that distinguishes Vantage is that our technical staff is given the responsibility and authority to directly drive tangible results.

Our team can align long-term operational sustainability with value engineering and cost metrics to deliver products aligned with corporate goals unlike external resources.

This approach empowers each member of the team to drive high-impact decisions and results.

Position Overview :

We are seeking a diligent and organized Document Control Specialist to join our Design team. The Document Control Specialist will play a crucial role in managing and organizing Design documents and records to ensure compliance with regulatory requirements and project specifications.

The ideal candidate will have experience in document control within the Design industry and possess strong communication skills!

Responsibilities :

Establish and maintain document control procedures and processes for construction projects, ensuring compliance with industry standards and project requirements.

Lead the creation, review, revision, and approval of construction & Design documents, including, but not limited to drawings, specifications, contracts, submittals, RFIs, and change orders.

Maintain an organized system for document storage, retrieval, and distribution, applying document management software or other appropriate tools.

Coordinate with project teams, subcontractors, and vendors to facilitate the document control process, including document tracking, transmittals, and document turnover.

Conduct regular audits of Design documents to verify accuracy, completeness, and compliance with project specifications and contractual obligations.

Assist project managers and engineers in resolving document-related issues and discrepancies, providing support and guidance as needed.

Ensure timely and efficient distribution of Design documents to relevant partners, both internally and externally.

Provide training and support to project team members on document control procedures, software applications, and standard processes.

Monitor changes in project requirements, regulations, and industry standards related to document control and implement necessary updates.

Generate reports and metrics to track document control activities, identify trends, and improve processes as needed.

Qualifications :

Confirmed experience in document control within the construction or Design industry, preferably in commercial or civil construction projects.

Strong understanding of construction document management principles, practices, and standards.

Proficiency in document management software such as Procore, Autodesk BIM 360, or similar platforms.

Excellent communication skills, with the ability to interact effectively with project teams, subcontractors, and clients.

Highly organized with strong attention to detail and accuracy.

Ability to work independently and collaboratively in a fast-paced construction environment.

Familiarity with construction or design contract documents, drawings, specifications, and industry terminology.

Certification in document control or construction management is a plus.

LI-MS1

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses.

We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package.

We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired;

such resumes will be deemed the sole property of Vantage Data Centers.