EXECUTIVE ASSISTANT (ADMINISTRATIVE AND TECHNICAL SUPPORT)

Executive Assistant (Administrative and Technical Support)

Position Code 1582-20240801

Work Location Arlington and Falls Church, VA

Security Clearance Top Secret

The Executive Assistant will p erform the duties typically expected of an Executive Assistant in a federal government office setting.

The duties are wide and varied requiring a individual with broad experience across computer processing, travel arranging, troubleshooting hardware, conducting policy research, and similar activities.

Most of the duties are described below.

DUTIES AND RESPONSIBILITIES :

• Records and File Management : Perform record and file management and maintenance.
• Employee In and Out Processing : Assists with In and Out Processing of civilian employees.
• Research and explain DoD, DCSA and internal office operational policies, procedures, and requirements.
• Provide assistance to DITMAC desk coverage.
• Interact with other internal DCSA and sometimes outside Government agencies on a normal basis, as required.
• Proficient with the Microsoft Office Suite Software and capable of creating a wide variety of documents such as reports, spreadsheets, plan of action and milestone project files, and presentations.
• Maintain and populate various databases and spreadsheets
• Utilize spreadsheets to track suspense actions and to manage workload, facility assignments, student activities and instructor assignments
• Assist in the monitoring of agency task management systems, spreadsheets, or other means to track internal and external suspense actions.
• Maintain tracking records to ensure accurate and current information vulnerability assessment schedules, assessment report status, security vulnerabilities, and facilities in-process.
• Maintain a variety of office logs and files schedules and office calendars and updating internal staff directories, as required.
• Management of incoming correspondence.
• Review outgoing correspondence for procedural and grammatical accuracy, and conformance with general policy, etc. before the correspondence is sent out.
• Preparation of packages and classified document maintenance :
• Responsible for managing correspondence, when required.
• Office Supplies : Assists in researching information relating to the ordering of office and other basic supplies.
• Day-to-Day Office Management
• Coordinate miscellaneous support services requirements such as repair of office equipment, technical support, and custodial services, with the appropriate resource officer.
• Responsible for troubleshooting minor issues with the telecom systems.
• Responsible for providing assistance in the Defense Travel System (DTS) which is a fully integrated, automated, end-to-end travel management system that enables DoD travelers to create authorizations (temporary duty travel orders), prepare reservations, receive approvals, generate travel vouchers, and receive a split reimbursement between their bank accounts and the Government Travel Charge Card (GTCC) Contractor.
• Attend designated conferences and meetings as required to assist with various administrative needs or to take and transcribe minutes of these conferences and meetings.
• Assist in preparing read-ahead including preparations of materials, provides logistical assistance related to organizing meetings.
• Maintain records for all property received and returned to the property office, as required.

REQUIRED EXPERIENCE, KNOWLEDGE, SKILLS, ABILITIES, COMPETENCIES :

2 years of relevant administrative and technical support experience

CERTIFICATIONS OR TRAINING REQUIRED :

• None specified
SECURITY CLEARANCE :
• Top Secret
• Top Secret

EDUCATION :

High school diploma or equivalent

HEALTH AND SAFETY :

Longeviti, LLC, as the employer, herein notifies each employee candidate and hired employee of the enterprise-wide employee requirement to follow and adhere to all Longeviti Occupational Safety, Health, and Environmental (LOSH)-E controls, policies, procedures, standards, rules, regulations, orders, and guidelines as a condition of employment (herein referred to as safety controls) as directed by Longeviti, LLC supervision, management, and administration.

BENEFITS

Longeviti offers a comprehensive and generous benefits package. The Longeviti benefits package includes medical, dental, and vision insurance for the employee and / or families .

Longeviti also includes basic life insurance plus short- and long-term disability for the employee. Employees may elect to enroll in our company's 401k plan.

Employees will also accrue paid time off and holidays. Additional voluntary options include legal coverage, supplemental insurance plans, and commuter benefits.

ABOUT LONGEVITI

Longeviti is a government contractor specializing in providing professional support services in the fields of information technology, program management, agency administration, and intelligence analysis.

We are a certified 8(a) and small disadvantaged business that excels in the market having earned our status as an ISO 9001 certified provider of services and are rated as CMMI Level 3 in both Development and Services.

Quality and continuous improvement are basic tenets of the organization and giving our staff the tools to make it happen are a trademark.

Customer satisfaction is paramount.

Longeviti, LLC is committed to hiring and retaining a diverse workforce. Longeviti is an Equal Opportunity / Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.