Assistant Director of Finance

Job Description

Job Description

Who we are :

We love what we do and what we do is important! We believe that everyone should leave feeling better this means not just our guests, but also our teammates.

Everyone should go home feeling better because they learned something new, or had fun working that day. Therefore, we hire unique individuals who work together to create amazing experiences for our guests.

We recognize that every member of the team contributes to the success of the whole hotel. No-one is more important than anyone else, and unless we are in it together, we can’t create that special experience for our guest.

Your mission :

Should you choose to accept it

If you like crunching numbers making sure that everything is in its’ place, then this job is for you. You will be responsible for directing the day-to-day operations of the Accounting Staff, ensuring that a highly productive and well-trained staff is always maintained.

The Assistant Director of Finance ensures the accuracy, consistency, and timeliness of the financial reporting and Accounting functions while providing information and assistance to the Director of Finance.

You will also be required to communicate, coordinate, resolve money issues and work well with other teammates, departments, managers and guests.

Most of all, we want you to have FUN since you play a huge role in creating that memorable guest experience towards your teammates, customers (external and internal), vendors, etc.!

The Nitty-Gritty :

What exactly you will be doing

In helping you understand your role in working for a world class organization, the following is a list of your essential job responsibilities.

Please keep in mind that this list is not all inclusive and that you may be asked to perform other job tasks by your supervisors / managers not listed below in the constant quest to provide out of this world customer service experience for our guests :

• Approach all encounters with guests and team members in an attentive, friendly, courteous and service-oriented manner.
• Maintain regular attendance in compliance with Virgin Hotels’ standards, as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and nametag when working.
• Comply at all times with Virgin Hotels’ standards and regulations to encourage safe and efficient hotel operations.
• Maintain a warm and friendly demeanor at all times.
• Team Members must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow team members.
• Maximize productivity, identify problem areas and assist in finding and implementing solutions.
• Monitor hotel revenues and expenses and ensure accurate recording in accordance with Virgin Hotels’ established guidelines.

Investigate and critique variances to budget or to prior year and offer practical improvement methodologies to management.

• Develop a working knowledge of all Accounting positions and functions and be able to perform these duties in the event of a turnover, absence or vacation.
• Continually work on a defined development plan, which prepares the Assistant Director of Finance for expanded responsibilities within the organization.
• Assist the Director of Finance in ensuring the hotel’s compliance with all regulatory licenses and permits, leases, contracts, legal agreements, and the proper execution of all operational taxes.

Provide assistance to management in enforcing compliance on all these items.

• Analyze financial data and operations to assist and advise management in maintaining the hotels’ financial objectives.
• Ensure that all balance sheet accounts, including bank reconciliations, are properly reconciled on time.
• Review and approve the Income Audit daily and ensure that critical operational procedures are accomplished daily, including credit card reconciliation and transmission, daily deposits, cash over / short reporting, bank audits, allowances, paid-outs, etc.
• Establish and continually audit all internal financial controls, including purchasing, cash handling, disbursements, inventories, hotel assets, master keys, payroll, and team member records.
6 days ago