Administrative Assistant

Job Title : Administrative Coordinator

Location : Pearl River, NY

Growing and Employee-Friendly Exterior Construction Company

Job Overview :

We are seeking a proactive and detail-oriented Administrative Coordinator to join our team in Pearl River. In this role, you will be the key point of contact between customers, project managers, and our sales team.

Your organizational skills and ability to communicate effectively will ensure our projects run smoothly and our clients remain satisfied.

Key Responsibilities :

• Provide exceptional customer service by addressing inquiries, scheduling appointments, and following up on service issues to maintain client satisfaction.
• Assist the Project Management team by coordinating job scheduling, managing communication, and updating clients on project timelines.
• Work closely with the Sales team to accurately document contracts and estimates, ensuring clarity and completeness.
• Organize and maintain filing systems, manage office supply orders, and handle daily mail correspondence efficiently.
• Serve as a liaison between departments to facilitate seamless communication and ensure a smooth workflow.
• Assist in scheduling internal meetings, coordinating calendars, and managing related administrative tasks.

Requirements :

• Strong attention to detail and excellent organizational skills.
• Excellent interpersonal and communication abilities, with a customer-focused approach.
• Ability to multitask and thrive in a fast-paced environment.
• A willingness to take on tasks outside of regular responsibilities as needed to support the team.

What They Offer :

• Competitive salary based on experience.
• Paid time off and holidays to support work-life balance.
• Opportunities for professional growth and career advancement.
• A friendly, supportive work environment that values teamwork and employee well-being.

If you are a motivated and organized individual with a passion for customer service, we encourage you to apply and become a part of our growing company!