Job Summary
Provide administrative support of considerable difficulty, diversity, scope, depth and confidentiality for the department and / or professional staff.
May function as an office manager.
Essential Functions
Provide administrative support : prepare personnel and payroll documents; monitor leave usage and resolve issues; assist with budget and monitor accounts and contracts;
may monitor contracts and external invoices to DMACC customers; may handle financial and student records; prepare and process work orders, purchase orders etc.
manage and maintain inventory of office supplies and equipment; process mail and other deliveries. Maintain payment records and vendor invoice files.
Invoices require the use of blanket purchase orders, service agreements, maintenance contracts, Banner requisitions, Visa procurement cards, and vendor bills.
- Perform a variety of office functions which may include, but not limited to : screen office visitors and calls and respond to inquiries;
- maintain appointment schedules; process and provide information to students, staff and general public; organize and maintain departmental and operational files, often of a complex, confidential, or sensitive nature;
maintain records and procedures.
Prepare, update, and proof correspondence, reports, statistical documents, instructional materials, and other types of written communication.
Coordinate scheduling and make arrangements for meetings, classes / workshops, facilities and / or events.
Plan and organize clerical work activities; provide work direction and training to office staff, non-regular, student or work study employees.
Perform other duties as assigned.
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