Records Assistant

Records Assistant Job Overview This position performs clerical work, including maintaining, retrieving, and copying of court related documents and records.

Responsible for distributing and monitoring work to Records Clerks and provides training to new employees. This position prepares, sorts, and files documents, fulfills customer requests by searching and providing copies of court records, and collects fees for reproduction of documents.

Prepares files for court hearings and performs data entry. Work is performed under general supervision Job Duties Scan or read incoming materials to determine how and where they should be classifiedInput data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrievalPerform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materialsSort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical orderAnswer questions about records or filesKeep records of materials filed or removed, using logbooks or computers and generate computerized reportsAdd new material to file recordsCreate new records as necessaryGather materials to be filed from departments or employeesFind, retrieve and make copies of information from files in response to requests and deliver information to authorized usersTrack materials removed from files to ensure that borrowed files are returned.

Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirementsPerform periodic inspections of materials or files to ensure correct placement, legibility, or proper conditionModify or improve filing systems or implement new filing systemsDesign forms related to filing systems Requirements High School Diploma / GED.

Two+ years of experience working in a records department (law firm experience preferred); Ability to prioritize work and meet critical deadlines.

Contribute effectively to the accomplishment of team goals, objectives and activities.Work effectively with a variety of individuals at various levels within the Firm.

Excellent communication (verbal and written) and organization skills.Detail oriented and exceptionally attentive to accuracy.

Ability to learn skills quickly and manage multiple tasks.Customer service and enthusiasm.