Records Assistant

Saul Ewing is seeking a Records Assistant to sit primarily in its Philadelphia office. The individual in this role will be responsible for maintaining records, receive, index, retrieve and destruction of records in accordance with applicable laws, codes and regulations;

preservation of archived records.

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES :

• Organize and maintain Firm’s overall records systems.
• Preserve records with historical or compliance value.
• Destroying certain documents, when requested, and as needed.
• Perform records receipt, indexing, filing / storage, retrieval and disposal.
• Assist with ensuring proper provision of storage and security for historical archival records.
• Scan documents, index information from documents; proof and review recorded documents, as needed.
• Perform a variety of general office support duties such as filing, answering telephone inquiries, typing correspondence, opening, handling, and distributing mail;

and reproducing copies of various documents.

Contribute to the efficiency and effectiveness of the Records Department’s service to the Firm’s clients, attorneys and professional staff alike.

KNOWLEDGE AND SKILLS REQUIRED :

• Ability to prioritize work and meet critical deadlines.
• Contribute effectively to the accomplishment of team goals, objectives and activities.
• Work effectively with a variety of individuals at various levels within the Firm.
• Excellent communication (verbal and written) and organization skills.
• Detail oriented and exceptionally attentive to accuracy.
• Ability to learn skills quickly and manage multiple tasks.
• Customer service and enthusiasm.

QUALIFICATIONS AND REQUIREMENTS :

• High School Diploma / GED.
• 2+ years of experience working in a records department
• Law firm experience preferred

Physical Demands of Position

Work is performed in a professional office environment and requires the following during the work day :

• Must be able to remain in a stationary position for long periods of time (working at a computer)
• Repetitive movement (i.e. heavy computer / keyboard use).
• Individual will interact regularly with others verbally, in-person, and via written communication.
• May require occasional light lifting (files, copy paper, etc.).

In addition to the essential functions outlined above :

• Individual in this position will provide additional assistance and support as directed by their supervisor.
• Job will require occasional travel to the Firm’s other offices as needed
• This job description is subject to change at any time.
• This role is required to be in the Philadelphia office 5 days a week.

Saul Ewing LLP is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.