Job Description
Job Description
This Fortune 500 company is seeking a Facilities Coordinator / Receptionist in the Denver, CO area. As a Facilities Coordinator / Receptionist you will be responsible for the oversight of two offices located in Denver and Boulder.
Facility Coordinator(s) will be required to travel from both sites on a weekly basis, performing multiple tasks in the facility and reception spaces.
Job description as follows :
Primary Job Duties and Responsibilities :
- Individual to work Monday & Friday in Boulder
- Individual to work Tuesday, Wednesday, & Thursday in Denver
- Individual should be able to fill in for any team member (in Boulder) on vacation or that call in sick
- Individual should have knowledge of facilities services (2+ years’ experience) and working with mechanical and service vendors
- Individual will work with Company financial systems for work tasks and invoicing
- Individual will perform all duties as assigned in a supporting role for Boulder and Denver sites
- Ensure that both internal and external clientele, vendors and other service providers receive a high level of service
- Responsible for meet and greet, receiving incoming mail and ensuring that outgoing mail gets out in a timely basis
- Responsible for ensuring the fulfillment of building maintenance, procurement of supplies and upkeep of operational trackers
- Work closely with the Facilities Supervisor to ensure that all Purchase Orders are consistently maintained on an ongoing basis
Daily Duties and Responsibilities :
- Perform daily duties as per job requirements and as assigned be Facilities Supervisor.
- Daily inspection of facilities to ensure that the building is kept at a high level of maintenance.
- Ensure that all maintenance and custodial issues in conjunction with life safety issues are addressed in an efficient, effective, and timely manner.
- Ensure that UPS maintenance is completed on a quarterly basis.
- Ensure that all spaces are kept at a high level of cleanliness that will consistently impact the employees, vendors, and visitors experience.
- Conduct daily site walkthrough to validate that work orders were completed, while generating new work orders as requested or deemed necessary.
- Respond to all email requests for building maintenance and general correspondence in a consistent and timely manner.
- Provide support for conference room maintenance, usage, and scheduling.
- Conduct inspections daily and record temperature readings and if necessary and report it up for corrective measures.
- Ensure that receptionist area is kept at a high level of maintenance in conjunction with ensuring that supplies and equipment are maintained at adequate levels.
- Ensure that all vendors and visitors receive the appropriate badges via the system and clearance to enter all spaces within the site.
- Report all inconsistencies to the Lead Facilities Coordinator for corrective measures.
- Order all breakroom supplies on a timely basis, while keeping stocking and keeping inventory of said supplies.
- Maintain a sufficient inventory of office supplies to ensure the smooth operation and management of service delivery.
- Receive all incoming USPS mail, FedEx and UPS packages in conjunction with the distribution of outgoing mail, while maintaining a current log of all activity.
- Responsible for intake of work orders.
- Perform other duties as required to support the operational effectiveness and efficiencies.
- Ensure that the reception area is always kept at a high level of cleanliness and organization.
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