Onboarding Specialist

POSITION PURPOSE

Under general supervision, responsible for maintaining the integrity of organizational data through the thorough, accurate, and timely entering of all information related to new hires and various personnel changes into the Human Resources database system.

This position is also a strong contributor to a positive onboarding experience by launching the necessary applications in a timely manner to move candidates successfully through the process.

Pay : Starting at $17 / hr

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Job Responsibilities :

• Responsible for the accurate and timely entry of all new hires, transfers, salary changes, in database system and ensure corrections are made as needed.
• Work with Managers, Payroll and other HR teammates regarding questions about employee information
• Assist teammates with questions pertaining to W4’s, address change, tax changes and other HR related inquiries.
• Create electronic personnel files and ensure all pertinent personnel-related documentation is included within the file.
• Complete New Hire Paperwork
• Conduct E-Verify with I-9 documentation ensuring accuracy and obtaining missing information where needed.
• Provide regular status updates of candidate’s onboarding progress in the recruitment spreadsheet and applicant tracking system;

provide status updates on personnel changes.

Performs other duties as assigned.

QUALIFICATIONS

Associate degree or equivalent and a minimum of six months processing personnel transactions within an HRIS system and basic understanding of HR employment policies and procedures, or the equivalent combination of education and experience.

Experience in a high-volume, multi-unit, multi-state environment preferred.

EDUCATION / CERTIFICATION : Associate degree or equivalent in human resources experience.

REQUIRED KNOWLEDGE :

• Basic knowledge of human resources employment policies and procedures to ensure integrity of data within the HRIS system.
• Ability to key high volumes of data in an accurate and timely manner within the HRIS system.
• Ability to maintain the highest confidentiality and preserve data security.
• Able to work collaboratively with multiple levels of the organization and team members.
• Excellent organizational and time management skills with the ability to manage multiple initiatives and change focus quickly to meet business needs within a fast-paced environment.
• Strong verbal and written communication skills
• Strong analytical skills and attentive to detail with a high degree of accuracy.
• Proficient with all Microsoft Office applications ability to learn and become proficient with new and existing company specific software applications;

ability to become proficient with the applicant tracking system and other onboarding related software.

• Ability to take initiative in identifying problems, collecting data, and establishing facts in order to recommend practical decisions and solutions.
• Strong customer focus and consistently performs with a sense of urgency.

EXPERIENCE REQUIRED : Six months’ experience in data entry, customer service, or similar position.

SKILLS / ABILITIES :

• Knowledge of the basic principle of all States personnel laws, rules and regulations.
• Knowledge of related computer applications including database entry and Microsoft.
• Strong and effective communication skills written & oral in English and Spanish preferred.
• Able to communicate and work well independently and in a team environment and must be self-directed with minimal supervision.
• Familiar with Federal DOL, Wage & Hour rules and laws.
• Familiar with Employee Laws and EEOC guidelines.
• Ability to prioritize and continuously follow up on projects and deadlines
• Excellent customer service skills, strong problem-solving skills and attention to detail and organizational skills.
• Proven ability to work under steady pressure with frequent interruptions and a high degree of contact by phone and email.
• Authorized to work in the United States.

MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

REASONING ABILITY : Ability to apply common sense understanding to carry out detailed instructions and to deal with problems involving a few variables.

TECHNOLOGICAL ABILITY : Competent in the use of MS Word and Excel.

PHYSICAL REQUIREMENTS : Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

About Loyal Source

Loyal Source is an Orlando-based workforce solutions provider dedicated to delivering elite services worldwide, with a focus in government healthcare, technical and support services, engineering, and travel healthcare.

Loyal Source provides exceptional custom solutions to both private enterprise and government agencies. Loyal Source is a military friendly employer and proud partner of the Military Spouse Employment Partnership program.

For more information go to our website and follow us on LinkedIn, Facebook & Twitter for other positions currently open.

Loyal Source does not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.