Executive Assistant

Job Description

Job Description

TITLE : Executive Assistant

LOCATION : Newport Beach, CA (Onsite)

SCHEDULE : Full-time

PAY : $30.00 - $40.00 Hour DOE

This is the pay range that BAHAMA Consulting reasonably expects to pay someone for this position.

SUMMARY : The Executive Assistant provides a broad range of executive support for Executives and Medical Directors.

RESPONSIBILITIES :

• Establish a trusting relationship with Executive Leaders and manages the operational and administrative aspects of day-to-day operations, allowing the Executives to focus on high-level leadership and strategy functions.
• Independently executes varied complex administration and project coordination duties, frequently of a highly confidential nature.
• Coordinates the flow of information, maintain outlook calendars, financial reconciliations, sensitive personnel matters.
• Acts as conduit for information, screening and directing information to the appropriate personnel, acts as the gatekeeper for the executive’s office.
• Provides project support as requested.
• Compiles and manages data, prepares reports, prepares agendas and minutes as requested, and organize projects.
• Schedule meetings and notifies participants of changes as needed.
• This role may have direct and frequent contact with Board members, patients, physicians, and community members.
• Performs other duties as assigned and provides support to other senior leadership members as requested.
• Collaborates across the organization as appropriate.
• Foundation : May require participation in meetings and donor events outside of normal business hours including occasional evenings and / or weekends.
• HOI : Provides contract management support, including preparing documents, tracking renewals and expirations, and coordinating signatures.
• Responsible for maintaining records. Assists with preparation of meeting agendas and packets.

SKILLS :

• Minimum five (5) years' relevant experience. - Required
• Advanced knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, plus healthcare database systems. Required
• Must be professional / polished, highly organized, multi-tasking, excellent written and verbal communication skills.
• Prior executive level support experience.
• Four (4) years’ executive administrative support experience is in a health care or medically related field preferred.
• HOI : Familiarity with Adobe Sign on similar software preferred.

EDUCATION :

• High School Diploma or GED equivalent. Required
• Bachelor’s Degree Preferred

Benefits : Medical, Dental, Vision, HSA, Employee Assistance Program (EAP), STD, LTD, Life and 401(K)

BAHAMA Consulting is an equal opportunity employer. If you need accommodation for any part of the application and hiring process or have any questions, please contact HR.

Full-time