PAYROLL SPECIALIST II

PCSI is adding a Payroll Specialist II to the corporate Payroll team! The Payroll Specialists oversee payroll administrative processes for a group of PCSI worksites and provide payroll support for other corporate departments and employee inquiries.

This role ensures updated payroll system data in UKG to maintain accurate records, meet payroll reporting requirements, and remain compliant with policies and external regulations.

We work with a mix of multiple states, union and non-union employees, and the payroll complexities that come with working on federal contracts.

We are looking for someone with solid working knowledge of payroll regulations and practices - UKG experience preferred.

This position is hybrid from our corporate office in south Austin, TX.

Benefits Include :

• Base pay of $64,000-$68,000 depending upon experience.
• Annual bonus of up to 6%.
• 21 days of PTO per year, in addition to all federal holidays.
• Medical, dental, vision, and other coverage : employer contribution offered to cover employee-only tier.
• 401k plan with matching on contributions up to 6%.

Who We Are :

PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, and partnerships.

We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse;

total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few.

We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their life's journey is at the heart of what we do.

What You'll Do as Payroll Specialist II :

• Oversee the delivery of efficient and effective Payroll Administrative Services to include, but not limited to, payroll, processing of new hires, transfers, relocations, terminations, and changes to employment conditions.
• Be proactive in identifying inefficiencies in processes and / or procedures and offer suggestions.
• Ensure systems are set-up and updated to reflect the current employee base, including wages, benefits, sick and vacation time in line with contracts (union and non-union).
• Develop and maintain a close professional relationship with assigned sites, team members, HR, Finance, IT and Legal teams to ensure Payroll Administrative processes are designed to meet current and evolving business and legislative requirements and to review and reconcile cross-departmental data.
• Reviews, analyzes and reconciles payroll and other payroll related data according to established timelines, standards and procedures.
• Provides additional payroll processing support, including overpayment recouping and manual payroll inputs (i.e. FMLA, PTO accruals) and delivers both internal and external payroll reporting requirements.
• Assist with year-end processes including reconciliations, payment summary generation and W-2 processing.
• Keep abreast of developments in the HR & Payroll Services area, identify best practice solutions being developed and implemented elsewhere, and evaluate in relation to PCSI requirements.
• Ensure strict compliance with internal and external policies and regulations.
• Assists Payroll Manager in annual audit of financials.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What You'll Need to Be Successful :

• High school diploma or equivalent college experience preferred.
• Minimum five (5) years of multi-state union and non-union payroll processing.
• Firm understanding of payroll and payroll systems.
• UKG payroll processing experience preferred.
• Fundamental Payroll Certification (FPC) preferred.

Knowledge, Skills and Abilities :

• Requires knowledge of PC functions and operation of windows applications, MS Word, MS Excel, etc., and related applications.
• Deal sensitively with confidential material.
• Decision-making, problem-solving, and analytical skills and excellent math skills.
• Excellent organizational, multi-tasking, and time management skills.
• Excellent attention to detail.
• Ability to interpret policies, procedures, and regulations.
• Ability to effectively present information in one-on-one and small group situations to other employees of the organization.
• Ability to communicate both orally and in written format.
• Ability to work as a team member.
• Self-starter, able to work with minimal direction and supervision.

Other Requirements :

• Ability to pass criminal, drug, financial, and driving screening.
• May need to have the ability to legally drive a company vehicle.
• Ability to remain in a stationary position regularly, up to 85% of the time.
• Occasionally move about inside the office to access file cabinets, office machinery, etc. and carry office materials and supplies up to 20 pounds.
• Constantly operates a computer and other office productivity machinery, such as calculator, phone, fax, copier, etc. and a personal computer.
• Ability to exchange accurate information in person and over the phone.
• Primarily works indoors.
• Occasional travel may be required, up to 5%.

Equal Opportunity Employment

PCSI is an equal opportunity employer and values diversity at our company. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)