Office Assistant

Job Description

Job Description

We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Francisco, California. This role requires excellent organizational skills and the ability to manage multiple tasks efficiently while maintaining a high standard of work. You will play a vital role in supporting daily office operations and ensuring smooth communication within the organization.

Responsibilities :

• Manage incoming calls on a multi-line switchboard, ensuring prompt and courteous responses.
• Perform receptionist duties, including greeting visitors and directing them to the appropriate contacts.
• Respond to inquiries from clients and team members in a timely and attentive manner.
• Maintain office supplies and ensure workspaces are organized and well-stocked.
• Assist in scheduling meetings and coordinating logistics for team activities.
• Support administrative tasks such as data entry and document management.
• Handle correspondence and distribute mail efficiently.
• Ensure compliance with office protocols and procedures.
• Facilitate communication between departments using tools such as Slack.
• Provide assistance with visitor badging and general office security protocols.
• If you're interested in this position, please apply to this position and contact Georgia Cienkus at Georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#
• 00410-0013300535
• At least 1 year of experience in an office assistant or similar role.
• Proficiency in managing switchboard systems with 1-10 phone lines.
• Strong receptionist skills, including greeting visitors and managing inquiries.
• Excellent verbal and written communication abilities.
• Familiarity with tools like Slack and Zoom for internal communication.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and commitment to maintaining a well-organized office environment.
• Business casual attire required to align with company standards.