Our client is a well established law firm in Menlo Park . The firm has maintained it's smaller size to focus on providing personal service and superior legal work to all of their clients.
They have an opportunity for a Legal Assistant / Secretary to perform a variety of administrative duties.
RESPONSIBILITIES :
- Answer multiple phone lines ; screen and direct calls, as appropriate
- Manage calendars, schedule meetings, and arrange conference / teleconference calls
- Create, revise, format and proofread letters and various documents
- Create, revise and manipulate Excel spreadsheets
- Create and maintain attorney files
- Print and organize documents into binders
- Utilize various office machines to transmit data, print, duplicate, fax and PDF
- Make arrangements for travel, transportation and accommodations via Internet and / or through the Firm’s travel department
- Coordinate with Conference Services / Reception when scheduling meetings for room reservations audio / visual equipment needs
- Arrange for catering for meetings through on-line catering system
- Prepare and process client bills, working closely with Billing department
- Process expenses through Firm expense application (Chrome River)
- Prepare attorney diaries through Firm diary application (DTE Axiom)
- Provide backup coverage for other assistants
- Perform other duties as assigned
EXPERIENCE :
- 3+ years of administrative experience in an office environment.
- Excellent computer skills, including, MS WORD, Excel, PowerPoint and Outlook (email and calendar)
- Excellent written and verbal communication skills
- Strong attention to detail
- Excellent organizational skills
- Proactive and enthusiastic approach to client service and team work
- Must be able to work collaboratively in a team environment
- Ability to use diplomacy and discretion in relaying information
- Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
- Bachelor’s degree preferred but NOT required.
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