Not sure what skills you will need for this opportunity Simply read the full description below to get a complete picture of candidate requirements.
Our client is looking for a seasoned Office Administrative Assistant for their Newton location.
Responsibilities include (but are not limited to) :
- Answer phone and route calls to the appropriate person
- Provide top-level professional customer service for phone and email inquiries.
- Greet office visitors, contractors, and deliveries.
- Oversee office supply orders and maintain supply inventory.
- Receive and sort incoming and manage all outgoing mail including FedEx shipments.
- Serve as the primary contact with phone, copier, and other office support vendors.
- Assist the accounting department with daily cash receipts and take daily deposits to the bank.
- General housekeeping : keep kitchen, reception, and common areas clean and well stocked.
- Organize office events and coordinate food and beverage for in-office meetings.
- Support HR with hiring and onboarding new employees and benefits administration.
- General liaison with IT support.
- Prepare workstation setup for new employees.
- Other administrative tasks and support various departments, as needed.
Qualifications and Requirements :
- 5 + years’ experience as an office administrator
- Proficiency in Microsoft Office
- Salesforce and QuickBooks (preferred)
- Strong verbal and written communication skills
- Strong organizational and time management skills
- Strong ability to multitask and operate with limited supervision.
- Consistent attention to detail
- Friendly, polished, and professional demeanor
- Exceptional reliability and desire to under-promise and overdeliver
- Versatility to assist in various facets of business and desire to learn new skills.
- Hands-on experience with office machines (e.g., printers, postage, etc.)
- Able to lift delivery supply boxes and set up tables for events.
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