Executive Assistant - Hybrid/Remote - 129194

Executive Assistant - Hybrid / Remote - 129194

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Job Description

Extended Deadline : Fri 7 / 5 / 2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 4 / 10 / 24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 4 / 22 / 24 . Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working onsite at Jacobs Medical Center & Towne Centre Drive and remote.

This position will remain open until filled.

DESCRIPTION

Provide Executive Assistant administrative and project management support to the System Chief Medical Officer, Chief Digital Officer, and Inpatient CMIO and Endowed Chair in Digital Health.

Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure.

May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.

For a senior leader, provides leadership and professional expertise for units at the highest levels of administration at the University.

Develops and administers systems for managing information, projects and communications throughout unit, functions with a high degree of autonomy.

Significant barriers to entry exist at this level (e.g., may require the approval of senior leadership).

MINIMUM QUALIFICATIONS

Nine (9) years of related experience, education / training, OR a Bachelor's degree in related area plus five (5) years of related experience / training.

Related experience : Professional level experience providing complex administrative support to a high-level executive.

PREFERRED QUALIFICATIONS

Skills in leadership, critical thinking and organization.

Ability to troubleshoot.

Customer service orientation.

Time Management.

Preparing complex and confidential presentations experience.

Coordinates calendars, schedule meetings, records minutes and financial reports experience.

Analytical support experience.

Advanced computer skills (including proficiency in Microsoft Word, Excel, PowerPoint and Outlook).

Understanding an ability to do detailed research utilizing the internet.

SPECIAL CONDITIONS

Must be able to work various hours and locations based on business needs.

Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range : $74,300 - $134,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $35.58 - $64.42

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time.

Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment;

online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service.

Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics.

We invite you to join our team!

Applications / Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date.

If a job has an extended deadline, applications / resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors.

For more information, please visit UC San Diego Principles of Community .

UC San Diego is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page.

We look forward to hearing from you!

Apply Online

Payroll Title : EXEC AST 4

EXEC AST 4

Department : INFORMATION SERVICES

INFORMATION SERVICES

Hiring Pay Scale

$80,000 - $110,000 / Year

Worksite : Various

Various

Appointment Type : Career

Career

Appointment Percent :

100%

Union : Uncovered

Uncovered

Total Openings : Work Schedule :

Work Schedule :

Days, 8 hour shifts, Monday - Friday

Click Here to

Apply Online

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Executive Assistant - Hybrid / Remote - 129194

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La Jolla, CA

Posted

6 / 28 / 2024

Job Reference #

129194

context" : "https : / / schema.org","@type" : "JobPosting","datePosted" : "2024-06-28","description" : "

Payroll Title : EXEC AST 4

EXEC AST 4

Department : INFORMATION SERVICES

INFORMATION SERVICES

Hiring Pay Scale

$80,000 - $110,000 / Year

Worksite : Various

Various

Appointment Type : Career

Career

Appointment Percent :

100%

Union : Uncovered

Uncovered

Total Openings : Work Schedule :

Work Schedule :

Days, 8 hour shifts, Monday - Friday

129194 Executive Assistant - Hybrid / Remote

Extended Deadline : Fri 7 / 5 / 2024

Apply Now

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 4 / 10 / 24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 4 / 22 / 24 . Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working onsite at Jacobs Medical Center & Towne Centre Drive and remote.

This position will remain open until filled.

DESCRIPTION

Provide Executive Assistant administrative and project management support to the System Chief Medical Officer, Chief Digital Officer, and Inpatient CMIO and Endowed Chair in Digital Health.

Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure.

May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.

For a senior leader, provides leadership and professional expertise for units at the highest levels of administration at the University.

Develops and administers systems for managing information, projects and communications throughout unit, functions with a high degree of autonomy.

Significant barriers to entry exist at this level (e.g., may require the approval of senior leadership).

MINIMUM QUALIFICATIONS

Nine (9) years of related experience, education / training, OR a Bachelor's degree in related area plus five (5) years of related experience / training.

Related experience : Professional level experience providing complex administrative support to a high-level executive.

PREFERRED QUALIFICATIONS

Skills in leadership, critical thinking and organization.

Ability to troubleshoot.

Customer service orientation.

Time Management.

Preparing complex and confidential presentations experience.

Coordinates calendars, schedule meetings, records minutes and financial reports experience.

Analytical support experience.

Advanced computer skills (including proficiency in Microsoft Word, Excel, PowerPoint and Outlook).

Understanding an ability to do detailed research utilizing the internet.

SPECIAL CONDITIONS

Must be able to work various hours and locations based on business needs.

Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range : $74,300 - $134,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $35.58 - $64.42

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Apply Now

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time.

Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment;

online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service.

Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics.

We invite you to join our team!

Applications / Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date.

If a job has an extended deadline, applications / resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors.

For more information, please visit UC San Diego Principles of Community .

UC San Diego is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

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