Contracts Coordinator/Admin

Supports Director of Operations in the management and operations of the contract management system, preparation of legal documents, and assisting with general administrative duties in support of the legal department.

• Maintenance of a centralized file, storage and documentation system for all contract-related material (legal, compliance and finance responsibilities) changes, and status reports.
• Compares contracts and agreements to previous drafts to prepare for execution and finalization.
• Coordinates and participates in preparation of status reports, including management of internal priority lists and hosting weekly prioritization sessions.
• Communicates with internal stakeholders on status of contract drafts and internal projects.
• Dissemination of contract documents to the appropriate parties, externally and internally.
• Manages electronic document signature system.
• Monitors regulatory updates for escalation to Director of Operations, Assistant General Counsel, or General Counsel.
• Assists in development and implementation of office systems and procedures as needed.
• Assists with special projects as assigned.
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as needed.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Performs other related duties as assigned by management.

Requirements

• Bachelors’ degree (B.A.) or equivalent, three to five years relevant experience, or equivalent combination of education and experience.
• 2+ years relevant experience working in contract management or legal department, or a law firm or handling contracts in the purchasing department
• Excellent verbal and written communication skills.
• Proficient on Microsoft product suite, including but not limited to Word, SharePoint, Excel, and OneNote, DocuSign, Adobe Sign, and general contract management software.
• Commitment to excellence and high standards.

Benefits

• Supportive, progressive, fast-paced environment
• Competitive pay structure
• Matching 401(k) with immediate vesting
• Medical, dental, vision, life, & short-term disability insurance

AssistRx, Inc. is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors, or any other protected categories protected by federal, state, or local laws.

All offers of employment with AssistRx are conditional based on the successful completion of a pre-employment background check.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Sponsorship and / or work authorization is not available for this position.

AssistRx does not accept unsolicited resumes from search firms or any other vendor services. Any unsolicited resumes will be considered property of AssistRx and no fee will be paid in the event of a hire