This position will support Dr. David Lewis in his roles as the Director of the Translational Neuroscience Program in the Department of Psychiatry, University of Pittsburgh School of Medicine and UPMC Western Psychiatric Hospital and Director of the Pittsburgh NIH NeuroBioBank and Tissue Repository, as well as his research program / lab.
Purpose :
Under general direction, coordinates the workflow of administrative and / or clerical employees and provides varied administrative support of a complex and technical nature.
Responsibilities :
- Plans conferences for department and department head
- Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.
e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
- Performs all responsibilities of an Administrative Assistant Sr
- Provides input to presentations and other department / supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
- Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
- Assists in recruiting, hiring, training, and evaluating the performance of employees
- Analyzes complex information requests and determines complex trends
- Develops reports for executive or department
- Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)
Qualifications :
- High school diploma or equivalent or Associates Degree. Bachelors Degree preferred.
- 5 years experience in an increasingly responsible administrative support role.
- Prior experience in an academic research program preferred.
- Experience within UPMC or Pitt in an administrative capacity preferred.
- Ability to perform advanced functions in word processing, electronic mail / calendar, spreadsheet, presentation and database software.
- Ability to use applicable MS Suite products.
- Advanced knowledge of business processes and procedures.
- Working knowledge of accounting and financial principles and functions.
- Ability to analyze data.
- Ability to use discretion and independent judgment.
Licensure, Certifications, and Clearances :
Act 34
UPMC is an Equal Opportunity Employer / Disability / Veteran
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