Accounts Payable Coordinator

Job Description

Job Description

At Easterseals Crossroads, we envision a community with 100 percent equity, inclusion and access for people with disabilities.

To achieve our vision, we serve and advocate for people with disabilities and their families.

We are committed to diversity, equity, inclusion, access, and belonging. Together we are building and sustaining an inclusive culture that encourages, supports, and celebrates differences.

We are an equal opportunity employer and prohibit discrimination or harassment based on race, color, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, religion, ethnicity, national origin, genetic information, disability, body type, or veteran status.

This policy applies to all employment practices including recruiting, interviewing, hiring, and termination.

Position Summary :

The Accounts Payable Coordinator provides professional administrative departmental support and collaboration to the Finance Team, and cross functionally across the organization.

This position receives, reviews, and processes vendor invoices and employee expense reimbursements, along with a variety of tracking and reporting of financial transactions.

The Accounts Payable Coordinator will demonstrate a strong attention to detail with the ability to work with management, staff, vendors, and clients to accomplish the strategic goals of the Finance and Easterseals Crossroads teams.

Benefits :

• Medical, dental, vision
• Flexible spending account (HSA or FSA)
• Generous paid time off, paid sick time, and ten paid holidays per year
• Employer-provided life and disability insurance
• Pension with employer contribution and 403(b) with employer match

Essential Functions :

• Reviews incoming vendor invoices and verifies all transaction details for proper coding.
• Obtains authorization for payment in accordance with financial policies.
• Researches and resolves financial discrepancies, both internally and with vendors.
• Provides various reporting on a weekly and / or monthly basis.
• Maintains financial security by following internal accounting controls.
• Maintains financial historical records by filing accounting documents in appropriate electronic and physical locations;

assists with removal of documents according to records retention policies.

• Other financial and / or departmental administrative duties as requested.
• Assists with fixed asset tracking and documentation.
• Assists with monitoring and maintaining AP Outlook email accounts.
• Reconciles vendor statements.
• Enters transactions into accounting platforms for payment and ensures invoices are funneled to the appropriate team member for processing.
• Coordinates check printing, signing, scanning of all documentation, and mailing of checks.
• Performs upload of checks to online banking platform.
• Enters and / or verifies correct input of ACH / Wire information into banking system.
• Tracks and monitors all credit card purchases and obtains appropriate receipt documentation.
• Enters payment of credit cards.
• Reviews employee mileage and expense reimbursement requests.
• Assists with the preparation of the annual 1099 reporting.
• Assists with audit requests as needed.

Experience required :

• One to two years of accounting experience required with two to three years preferred.
• Experience working in the nonprofit sector preferred, but not required.

Education, Licenses, or Certifications :

• Minimum of a high school diploma or GED is required.
• Associate or bachelor’s degree or equivalent preferred.

Required Skills / Abilities :

• Able to function as a member of a multidisciplinary team.
• Knowledgeable and ability to follow Generally Accepted Accounting Principles (GAAP) requirements.
• Knowledge of computer information systems to present financial information.
• Skill in computer applications and use of 10 key calculators.
• Effectively identifies problems and recommends solutions.
• Skill in exercising initiative, judgment, discretion, and decision-making to achieve organizational objectives.
• Pays close attention to accuracy and detail when performing duties.
• Able to communicate effectively with all staff.
4 days ago