Job Summary
The Administrative Assistant is responsible for performing administrative tasks for a station or department within WFS.
Responsibilities
Schedule conference room meetings, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties :
- Reads and routes incoming mail.
- Locates and attaches appropriate file to correspondence to be answered by supervisor or manager. Composes and types routine correspondence.
Files correspondence and other records.
- Routes call to appropriate party and places outgoing calls. Schedules appointments. Greets visitors, ascertains nature of business, and escorts visitors to appropriate person.
- Compiles and types reports.
- Makes copies of correspondence or other printed matter.
- May prepare outgoing mail or packages order and maintain supplies, responsible for ordering food for special meetings and maintenance of kitchen, conference room and copy / supply room.
Minimum Requirements
Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and / or training;
or equivalent combination of education and experience
- Typing required using personal computer.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to read, write, fluently speak and understand the English language.
Preferred Skills
- Ability to write routine reports and correspondence.
- Ability to speak effectively before groups of customers or employees of organization.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical Requirements / Working Conditions
- Remain in a stationary position 50% of the time.
- Occasionally move about inside the office to access file cabinets, office machinery, etc.
- Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and computer printer.
- Walk short distances.
- Reach above and / or below shoulder.
- Handle / grasp documents or office equipment.
- Sit and / or stand for short or extended periods of time.
- Lift / carry / move objects, files and documents up to 10 pounds.
- Work in an office environment using standard office equipment.
- Talk, listen, and speak clearly on telephone.
- Maintain regular and punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
Perks & Benefits
- Want your pay in advance? Access up to 50% of earned wages before payday and get paid up to two days early through the Branch app!
- Are you a top performer who thrives on recognition? On the spot awards offered through the Awardco Platform including gift cards and more!
- Need quality medical care? Multiple options for both full and part-time employees!
- Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
- Looking to stay healthy and improve your life? Wellness Programs offered to all employees!
- Want to invest in your future? 401k program offered with company match!
- Looking to grow and have a career with us? Opportunity for Internal Mobility and transfers available!
30+ days ago