Senior Executive Assistant to the President and CEO

Senior Executive Assistant to the President and CEO

• Hip Hop Caucus
• December 01, 2023
• Washington, DC

WE ARE NO LONGER ACCEPTING APPLICATIONS FOR THIS POSITION.

About Hip Hop Caucus

Formed in 2004, the Hip Hop Caucus (HHC) is a nonprofit, nonpartisan organization that leverages Hip Hop culture to encourage young people to participate in the democratic process.

Through a collaborative leadership network, HHC addresses core issues affecting underserved communities. HHC programs and campaigns support solution-driven community organizing led by today’s young leaders.

Our mission is to use the power of our cultural expression to empower communities who are first and worst impacted by injustice.

Our members, as well as our dedicated national team, span the country and globe. We are multiracial and we center our work in communities of color.

We span Gen Z, Millennials, and Gen X, and we come from diverse backgrounds and experiences. Our vision is for racial justice, healthy communities, and a healthy planet.

Throughout our history, HHC has mobilized hundreds of thousands of young BIPOC voters across seven election cycles, produced the first climate album to move over 60,000 people to action in support of the Clean Power Plan in 2014, and led the first after Hurricane Katrina and continually partnered with local organizations for annual commemorations.

In 2021, our community took over 2.1M actions on climate justice with including petition signatures, EPA comments, event participation, social media post engagement, and more.

We played an influential role as a national partner to the local Memphis community in the cancellation of the Byhalia Pipeline.

We also in direct relief to families affected by Hurricane Ida across 12 parishes in Louisiana.

Our Campaign developed a free resource for people with a felony record and their loved ones to check their eligibility to vote based on state legislation;

since its launch, the tool has been used over 100,000 times. In 2022, we completed two successful voter registration and mobilization tours, mobilized 375,000 Black voters to the polls, and contacted 750,000 people ahead of the midterm elections.

Our breadth of accomplishments reflect our principled approach to organizing, advocacy, and campaigning. HHC pioneers culture and narrative to expand our impact, shows up with direct relief and continued solidarity with communities being harmed by systemic injustices, and builds nonpartisan democracy by engaging voters year round.

As an institution built by and for people and communities of color, we are rooted firmly in the belief that racial justice and climate justice are interwoven.

For more information on Hip Hop Caucus, please visit .

The Opportunity

HHC is seeking a Senior Executive Assistant to support the work of President & CEO. This individual will collaborate closely with Chief of Staff and Interim Operations and HR Director to ensure alignment of strategic leadership priorities and assignments and will manage complex calendaring requests, book travel, staff the President & CEO at local and national engagements, gather briefing materials, and support on a range of other leadership priorities as needed.

Calendar Management

• Lead day-to-day scheduling for the President and CEO, including extensive calendar management for internal and external meeting priorities
• Diligently manage and track inbound and outbound correspondence, and filter incoming requests in a timely manner
• Prepare first drafts and provide editing support for presentations, meeting agendas, and briefing materials in advance of meetings and speaking engagements

Travel and Staffing Coordination

• Arrange travel plans, develop itineraries for all local, national and international trips
• As needed, travel to engagements with the President & CEO, helping to ensure appropriate engagement with high-level constituents and tracking follow-up responsibilities
• While staffing events and trips, actively engage with attendees to build rapport and create meaningful relationships to advance the mission of HHC
• Provide social media support and coordination as needed between the President & CEO and the digital team

Project Management and Administrative Support

• Support in a broad range of administrative tasks that facilitate the President & CEO’s ability to effectively lead the organization
• Create and maintain efficiency systems to support effective workflow for the Office of the President
• Ensures meeting follow up action items are handled in a timely manner
• Ability to distill information from the President & CEO and flow communications regularly to ensure relevant HHC staff are informed of priorities and needs
• Contribute your problem-solving skills and idea generation to figure out smart ways to move projects forward
• Serve as a conduit for clear and effective communication and information sharing between the President and CEO and Senior Leadership
• Submit travel and other expenses

Relationship-Building

• Support the HHC network by learning and developing relationships with key constituents
• Act as a representative of the President & CEO, bringing a customer service and solutions-oriented approach when engaging with cross-departmental staff members
• Distill information from internal and external sources to the President & CEO, ensuring deadlines are met and inquires are responded to, and leadership stays on track to critical deliverables or administrative timelines

Candidate Profile

The ideal candidate for the Senior Executive Assistant to the President and CEO position will have a solutions-oriented mindset and the ability to maximize efficiencies, handling competing priorities while remaining adaptive to the HHC internal and external network.

The Executive Assistant will have exceptional judgment and communication skills, and will thrive in a collaborative environment.

The following offers an aspirational view of the ideal candidate profile; we encourage applications from candidates with a wide range of experiences and backgrounds, especially those from underrepresented groups.

The ideal candidate will have the following professional and personal qualities, skills, and characteristics :

• Demonstrated experience supporting a senior level executive, preferably in a fast-paced advocacy organization
• Ability to work collaboratively across multiple functional areas, and to manage up, anticipate needs, and adjust to different work and communication styles
• Highly organized, strong project management and analytical skills, with a keen attention to detail
• A demonstrated ability to take primary responsibility for a diverse number of projects and to complete them in a timely manner with limited supervision
• Strong adherence to handling sensitive information in confidence
• Advanced proficiency in Google Suite, Every Action or similar CRM
• High degree of cultural competence
• Demonstrated commitment to social and racial justice and a passion for HHC’s mission
• Ability to travel roughly 30%, including on some weekday evenings and on weekends

Compensation & Benefits

The salary range for this role is $90,000 - $115,000, and the final salary will be based on experience and qualifications.

HHC also offers a comprehensive benefits package. The HHC team has a remote culture, with physical offices in Los Angeles, CA and Washington, DC.

This opportunity is Washington, DC based and candidates will have the option of working from home.

Contact

Koya Partners, the executive search firm that specializes in mission-driven search, has been exclusively retained for this engagement.

Molly Brennan, Meghan Franklin, and Dina Tyler of Koya Partners have been exclusively retained for this search. Please submit a compelling cover letter and resume to by .

Koya Partners is committed to providing reasonable accommodation to individuals living with disabilities. If you are a qualified individual living with a disability and need assistance expressing interest online, please email .

If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.

Hip Hop Caucus is an equal opportunity employer. HHC prohibits unlawful discrimination against any employee or applicant for employment based on race, color, religion, sex, genderidentity, age, national origin, genetic characteristics, disability, status as a special disabledveteran or veteran, marital status, sexual orientation, sexual identity, or any other basis prohibited by law.

About Koya Partners

Koya Partners, a part of Diversified Search Group, is a leading executive search and strategic advising firm dedicated to connecting exceptionally talented people with mission-driven clients.

Our founding philosophy The Right Person in the Right Place Can Change the World guides our work as we partner with nonprofits & NGOs, institutions of higher education, responsible businesses, and social enterprises in local communities and around the world.

For more information about Koya Partners, visit .