Student Services Administration Professional II

Student Services Administration Professional II Posting Number req20138 Department Psychology Department Website Link Location Main Campus Address Tucson, AZ USA Position Highlights

Manages and main contact for the Psychology Department Graduate program (average of 80 GA's per semester) including but not limited to recruitment, admissions, advising graduate students, ensuring graduate compliance with policies and procedures, monitoring student progress, processing paperwork.

Also responsible for managing graduate budgets and funding, as well as assisting with fellowship, scholarships and any other awards provided to Dept Graduates.

The Grad Program Coordinator Senior works closely with Department Associate Head hiring GA's for research and teaching assistantship and any other function related to the GA's Program.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays;

UA / ASU / NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

Duties & Responsibilities

Preparation for incoming new graduate PhD students, which includes :

• Monitors and edit the online graduate application in GradApp. Makes recommendations, matriculate into the UofA. Prepares offer letters with funding and positions offered.
• Organizes interview weekend for prospective graduate applicants that would include invitations, travel reimbursements, hotel stay interview itineraries and meals for two days.

Prepares for zoom meetings.

• Works closely with the Associate Head each semester to hire GA’s for research and teaching assistantships. Prepares offer letters with the appropriate FTE’s and salary and make sure they are compliant with the Graduate College to have their benefits loaded in a timely manner.
• Manages new graduate orientation that is mandatory for training. Prepares agendas, policies and procedures binder, and order food for meals.

Process the hiring paperwork for new grads who will be working as GA’s and register them for the semester.

• Assists with fellowship, scholarship and other misc. awards that have been awarded to our grads. To be sure their financial aid has been adjusted if needed or re-evaluated.
• Assist assigning over 70 GA’s to research or teaching assistantships positions for Psychology classes each semester including summer and winter session.

Pulls evaluations once semester is over to be sure they are compliant. Assisting with TA assignments and offer letters each semester for Fall and Spring courses while managing the TA budget.

Monitor the enrollment in classes to ensure we have the correct TA coverage.

• Assign and hire graders or proctors as needed each semester.
• Track RA’s for faculty grants to be sure they have all tuition paid and health insurance coverage.
• Input waivers, placeholders, GTS, GCF, Access Fellowship or AS Scholars awards, and monitor Dean’s monies each semester.
• Assign graduate students to teach for the Summer and Winter sessions, collect syllabus and evaluations of course.

Track competency for graduate students with progress reports :

• Facilitate the entire annual progress report procedure for over 80 graduate students in the department. Work with the Director of Graduate Studies concerning graduate students and program issues, and maintain graduate student database.
• Work with every faculty advisor and graduate student in department to get the annual progress report done, have advisors review the report, advisors write a letter showing progress, program director reviews letters and issues warnings, if needed.
• Coordinate with Director of Graduate studies the elaboration and distribution to Graduate Students of acceptance letters;

ensure graduate students acceptance or coordinate meeting with their advisor.

Coordinate meetings between faculty and student when there are issues.

Graduate Advisor :

• Interacts effectively with graduate students in our PhD program advising by email, phone calls, zoom meetings and in person meetings of all levels.
• Advise graduate students throughout their course of study; provides program procedures, plan of study, policies, petitions, goals and objectives, technical guidance and problem resolution.
• Monitor graduate student progress using GradPath.
• In addition, students come to me if there are experiencing issues with their faculty, if they will be taking a leave of absence ( maternity, etc.

speak to me about personal issues, or any other number of problems (career, financial, problems with course load, etc.).

Organizes each spring the research forum for our grads who have completed their MA and present posters at the forum.

Work with Graduate College departmental faculty for each program to prepare several report such us : Diversity, Funding, Proficiency, Policy Changes and other graduate information Analytics reports.

Minimum Qualifications

• Bachelor’s degree
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications FLSA Exempt Full Time / Part Time Full Time Number of Hours Worked per Week 40 Job FTE Work Calendar Fiscal Job Category Student Services Benefits Eligible Yes - Full Benefits Rate of Pay $47,356 - $59,195 Compensation Type salary at full-time equivalency (FTE) Grade 6 Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education / training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade.

Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture.

To learn more about compensation, please review our and our . Grade Range Minimum $47356 Grade Range Midpoint $59195 Grade Range Maximum $71034 Career Stream and Level PC2 Job Family Student Services Admin Job Function Student Services Type of criminal background check required : Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date 8 / 5 / 2024 Expected End Date Contact Information for Candidates Maryori Puentes-Pena

Open Date 7 / 26 / 2024 Open Until Filled Yes Documents Needed