FRONT DESK OFFICE ASSISTANT

Front Desk Office Assistant

Location : Ogden, US Salt Lake City, US

Alter Domus is currently seeking a new Front Desk Office Assistant to join our Office team at our Ogden, UT location.

JOB DESCRIPTION :

• Manage reception desk and support a growing office of 80+ employees;
• Coordinate and align support between both the Ogden & Salt Lake City locations in collaboration with the Office Manager in the Salt Lake City location
• Communicate effectively using telephone, mail, and email both internally and externally to maintain professional image;
• Manage the day-to-day operations of the building (such as distributing building access keys and back-up to security access cards, etc.

as well as vendor coordination

• Sort and distribute mail, manage inbound package deliveries and outbound FedEx shipping;
• Monitor break room and conference room supplies and cleanliness;
• Monitor all office equipment and supplies, maintain inventory and report ordering requirements;
• Manage the maintenance of office equipment, including copier, fax machine, etc. in partnership with IT department
• Coordinate meeting requirements, including catering deliveries, and meeting supplies;
• Assist internal groups with event-planning coordination.
• Assist on-site leadership with administrative tasks

YOUR PROFILE :

• At least two years of previous experience in office management
• Working knowledge of mail processes such as postage machine, FedEx and UPS
• Responsive, friendly, professional, and proactive communication approach;
• Excellent written and verbal communication skills;
• Initiative
• Highly adaptable, and able to adjust to organizational change
• Performs other job-related duties and responsibilities as may be assigned from time to time
• High proficiency and accuracy in data entry and use of Microsoft Office Suite (i.e. Word, Excel and Outlook);
• Ability to visit multiple office areas, and run errands locally;
• Deadline-driven and highly organized workstyle with exceptional attention to detail; and
• Ability to quickly learn new concepts and excel in a fast-paced, dynamic team environment.

Independent and possessing more than fifteen years experience in its field, Alter Domus has become a leader in corporate and management services for private equity & infrastructure and real estate funds as well as listed and unlisted companies.

Our staff of over 3,500 people also provides fund administration and financial reporting services across 22 locations. We mentor and develop our employees technical knowledge and practical skills.

We also champion commitment and a customer-oriented mindset.

WHAT WE OFFER :

Alter Domus offers a competitive, comprehensive benefits package including a generous vacation policy, a diverse work environment, and strong global connections.

As you collaborate with colleagues in our fast-paced environment, you will gain exposure to demanding and stimulating experiences that you will take with you as your career progresses.

We provide a sophisticated work environment with prominent clients that will take your ambitions and talents to the next level and give you the resources and support you need to succeed.

For more information, please visit : .

Alter Domus is an Equal Opportunity Employer : All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

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Nearest Major Market : Salt Lake City