Vendor Management Compliance Manager - (Hybrid)

JOB SUMMARY :

Central role to capture efficiencies in vendor on-boarding, deactivations, mergers, and operational considerations inclusive of legal documents (VBA, RJC compliance, SRSP, vendor contacts, terms, factory audits, SAP and IMS maintenance.

Partnership with Responsible Sourcing Compliance regarding Vendor data sharing (SRSP, RJC compliance, On Boarding, Acquisitions, Deactivations and Mergers).

MAJOR RESPONSIBILITIES / ESSENTIAL FUNCTIONS :

Operations

Vendor Compliance Management Maintain and track compliance of all active vendors as it relates to SRSP, RJC, VBA’s.

Vendor On-Boarding Ensure controls are in place for onboarding new vendors and applicable due diligence is adhered to inclusive of RJC certifications, SRSP, CTPAT, DDQ, VCF, regulatory product compliance, factory audits and business needs for the additional supplier.

Vendor Deactivations and Mergers Notification to all appropriate parties when vendor has been identified for Deactivation or Merger.

Communicate and Coordinate steps to ensure all processes required are adhered to within the timeline.

VBA Process Review and administer annual Vendor Buying Agreements via AbobeSign. Continuous improvement in processes. Manage miscellaneous questions centered around Vendor requirements.

Trademark updates, Communication to the QC area in the DC.

Vendor terms Govern merchandise terms administration and coordinate approvals for treasury and merchandising through SAP and IMS maintenance.

Lab Created Diamonds Oversee new Vendor On Boarding for LCD, LGD requirements and addendum(s)

SAP and IMS systems maintenance as needed i.e. Address changes, Term updates, contact updates.

Partnership with Responsible Sourcing Compliance regarding Vendor data sharing (SRSP, RJC compliance, acquisitions, vendor on boarding, deactivations, mergers, Audits).

Responsible for quarterly SOX reporting with to selected Supplier VBA’s for auditing.

Miscellaneous Requests : Consignment Agreements, KYC requests, EDI questions, requests for sales reporting, Vendor Communications, PO Chargebacks.

Project Management

Provide leadership role in cross-functional sourcing projects that cover complex cross-functional team coordination I.E.

Sourcing, merchandising, vendor, MP&I.

Vendor Compliance Working Group meets weekly

Responsible Sourcing Team meets bi-weekly

Supply Chain Finance (SCF) Weekly meetings working towards implementation of new Taulia Portal for AP and Vendors’ participation in a JP Morgan Early Pay program.

Extended payment terms discussions with vendors included in the implementation but not necessarily contingent upon enrollment.

POSITION QUALIFICATIONS :

Education : Bachelor’s degree preferred

Acceptable Job-Related Experience : 5+ years

Years of Job-Related Experience : Business operations in large organization

Technical / Other Skills : Database management, Microsoft Suite with focus on Excel, SAP knowledge

BENEFITS & PERKS :

Competitive healthcare, dental & vision insurance

401(k) matching after one year of employment

Generous time off + company holidays

Merchandise discount

Learning & Development programs

Much more