Administrative Assistant needed in Manhattan.
School setting, M-F 8am-3 : 30pm!
SUMMARY
Under general supervision, is responsible for providing clerical and secretarial support to the Program Director and other members of his / her staff.
Provides guidance to Administrative Assistants I and II in the department.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The incumbent in the position will perform all or some of the job duties that are listed below :
- Greets visitors, ascertains their needs and directs them accordingly.
- Answers telephone and screens calls for Program Director and / or other department staff.
- Works cooperatively with other Administrative Assistants on joint assignments.
- Interacts respectfully with persons receiving services encountered in course of work activities.
- Relays information as necessary from and to bus drivers and / or transportation liaison.
- Directs all important situations, inquiries and questions to supervisor.
- Types records, reports, correspondence, etc.
- Types requisitions for Purchase Orders, tracks delivery of items and forwards packing slips or receiving reports to Purchasing Department.
- Orders and maintains adequate inventory of office supplies.
- Receives, opens, sorts and distributes in-coming mail and packages.
- Records attendance for persons served on monthly calendar for billing purposes.
- Keeps track of staff attendance, vacations and sick leave and verifies accuracy of Time and Attendance forms.
- Maintains a filing system of administrative and program materials and keeps files current.
- Performs photocopying as needed.
- Reimburses staff for approved petty cash expenditures, maintains accurate petty cash records and arranges for replenishment as required.
- Sets up coffee and other refreshments for meetings as requested.
- Takes direction from Administrative Assistant IV if there is one in department. Provides work assignments, guidance and instructions to Administrative Assistant I and II.
- Performs other related duties as requested.
Special Requirement
Candidates for this position must be fingerprinted by the DOE. Fingerprint costs to be paid by the candidate. Fingerprinting will not need to be done unless candidate is onboarded for position.
For more information, or to schedule an interview, please contact :
Howard Newman
Account Manager, Bond Health Staffing
5824 12th Avenue
Brooklyn, NY, 11219
Office : (phone number removed) ext. 204
Fax : (phone number removed)
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