Job Details
Description
SUMMARY : Duties include keeping Fairport’s Management’s fleet’s crew documentation maintained and up to date by working with the Captains / Crew on board and coordinating with the Yacht Account Managers.
Administer the crew files, ensure they are complete, and all documents are in good order. Assist the department in organizing crew mail and anything to contribute to the smooth operation of the department and yacht fleet.
Maintain professional, friendly relationship with captains and crew and project a professional company image through in-person, and phone interaction as well as any industry events.
PRIMARY RESPONSIBILITIES :
- Collaborate with crew onboard to maintain database of crew files including validity and expiry dates of all documents including medicals and licensing
- Create and maintain each yacht’s crew tracking list
- Verify crew on board meet the flag state manning levels
- Work with yacht’s health insurance agent to add / terminate a crewmember’s health insurance policy if applicable
- Assist crew in applying for flag state endorsements and seaman’s discharge books
- Assist in writing visa, travel, and employment letters for crew
- Maintain strong relationships with Captains and crew
- Forwarding crew mail and packages USPS, Fed Ex & UPS
- Maintain computer contact database
- Maintain the crew files on the Manage My Vessel website in coordination with crew
- Provide administrative assistance answer telephones, create letters, scanning & copying, financial administration, mailing
ADDITIONAL RESPONSIBILITIES :
- Attend conferences when necessary to maintain up to date information on Flag States
- Create new crew tracking accounts for new boats
- Maintain currency with applicable industry regulations, rules, and advisories
- Member of the Emergency Team
- Other Duties As Assigned
KNOWLEDGE AND SKILL REQUIREMENTS :
- Working knowledge of different flag state laws and regulations
- Understanding of Minimum Safe Manning Document
- Knowledge of industry standards and lifestyle
- Ability to multi-task and stay organized
- Basic reading, writing and arithmetic skills required
- Acquire basic knowledge of customs and immigration regulations
- Must be computer proficient in Microsoft Office including Excel, Word, Adobe, and Microsoft Outlook.
- Duties require professional verbal and written communication skills
- MarineMax and its subsidiaries uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States.
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